Executive Assistant

NEOM - Saudi - Neom

Employment: Full Time

Overview

Position

Executive Assistant

Job Code

Reports to

NEOM Managing/Executive Director

Direct Reports

None

Department

Division/Sector

OXAGON

Role Purpose

Independently manages and oversees the activities of the MD/ED.
Acts as a primary point of contact for both internal and external constituencies on all matters pertaining to the office of MD/ED.

Key Accountabilities & Activities

Key Responsibilities

Serves as the primary point of initial contact on any matter directed to the Director/Executive; independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
Receives, screens, evaluates, and determines appropriate response to all written correspondence received and independently formulates and disseminates written responses and appropriate.
Oversees and coordinates the day-to-day activities of the office administrative support staff, to include management and training, scheduling, diary management and prioritizing work assignments.
Ensures that there is a continuity of administrative support to the Director/Executive’ s direct reports and manages their leave ensuring adequate coverage at all times.
Manages special programs for the Directors/Executives, some of which may have NEOM-wide impact.
Coordinates and/or assists with establishing or recommending budget allocations for the office of the Director/Executive and reviews revised and final budgets.
Reviews and approves transactions, as assigned, and advises the Director/Executive on appropriate disposition; provides key coordination and consultation with regards to the recruitment of key executives, as appropriate.
Provides assistance in the understanding and interpretation of NEOM policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
Oversees the planning and coordination of key special events for the Director/Executive.

Background, Skills & Qualifications

Knowledge Skills and Experience

Experience in a similar role
Ability to work with limited supervision
Analytical skills to understand and apply research and statistics in report writing and decision-making
Organizational skills to manage records and data, and meet deadlines
Advanced computer skills and experience with specific software and web-based systems, such as those used for personnel management, report writing and project management
Good team player and care taker

Qualifications

Diploma or Bachelor Degree in Business Administration or other related field.

MAIN CONTACTS

Internal

External

Directors and Executives of all sectors
Management and staff as needed

Apply on the Job Website

Post date: 21 Rabi al-awwal 1446 - 24 September 2024

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