Responsibilities

• Facilitate meetings and discussions between the dealership HQ management and regional teams.
• Collect relevant data from each department within the dealership network, including sales, marketing, product, service, parts, and finance.
• Ensure data is accurately recorded, stored, and accessible for decision-making and reporting.
• Provide regular reports and updates to dealership management and regional headquarters as required.
• Coordinate appointments and ensure that all necessary preparations are in place.
• Monitor the progress of ongoing tasks and report any delays or issues to the relevant parties.
• Assist the MD with daily tasks, including scheduling meetings, preparing documents, MD Travel arrangements and coordinating with internal and externals stakeholders.
• Manage and prioritize the MD’s calendar, ensuring that all commitments are met.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Prepare presentations, reports, and other materials as requested by the MD.
• Act as a point of contact for the MD, managing communication and following up on pending matters.
• Prepare and maintain detailed records of communications, tasks, and data.
• Ensure that all documentation is kept up-to-date and complies with company standards.
• Custodian of shared folder containing all departmental operational updated data.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Data Management, or a related field.
• Minimum of 3 years of experience in a coordination, communication, or executive support role, preferably within the automotive industry working and supporting at a C Suite level.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills in Arabic, English and Korean, if available.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously.