PMO Governance & Oversight Specialist

lxbfYeaa - Saudi - NEOM

OVERVIEW

Position

PMO Governance & Oversight Specialist

Job Code

TBD

 

Supervised by

Strategy & Planning Lead - Abdulrhman

Supervises (Titles)

  • TBD

 

Division

Corporate Functions (30000632)

Department

H&W Delivery & PMO (40001743)

 

Sector

Health & Wellbeing (20000013)

Job Family

TBD

 

Role Purpose

The Governance & Oversight Specialist will also act as a PMO Business Partner (BP) to a dedicated division to support their day-to-day data operations. Additionally, will be required to support the technical aspects of enhancing system reporting dashboards & visualization, system customization, BI integration, system technical support PowerBI and Smart/Sheets integration, and the development of the Integrated Master Plan. Additionally, the Oversight Specialist will support portfolio quality and control and change control management. This role is also responsible for managing program issues and their appropriate resolutions.

 

 

KEY ACCOUNTABILITIES & ACTIVITIES

Key Accountability Areas

Key Activities

Technical Support and Enhancement

  • Enhance system reporting dashboards (e.g., PowerBI, SmartSheets, PowePoint, etc.) and their visualization to meet quality reporting expectations.
  • Customize systems in accordance with PMO best practices.
  • Manage and implement technical enhancements to the PMO system.
  • Lead development of new or enhanced capabilities for the  PowerBI and develop the Integrated Master Plan.
  • Act as the first point of contact for technical issues and inquiries from the division.
  • Develop and maintain expertise in Smartsheet, the PMO's project management software.

Portfolio Quality and Control

  • Promote best practices and adherence to the PMO framework, procedures, standards, and guidelines to ensure full compliance.
  • Monitor the overall portfolio and control management.
  • Support resource allocation and utilization.
  • Conduct regular reviews of overall portfolio quality and completeness.
  • Ensure close coordination with PMO peers for overall portfolio progression.
  • Support the division in maintaining accurate and up-to-date project information in the PMO system.
  • Develop and implement quality control measures to ensure project deliverables meet established standards.

Change Control Management

  • Review progress, ensure tracking to plan, and disseminate key takeaways.
  • Escalate actions to resolve critical program issues.
  • Monitor and escalate interdependencies when required.
  • Manage program issues and their appropriate resolutions.
  • Guide the division through the change request process, ensuring proper documentation and approvals.
  • Evaluate the impact of change requests on project timelines, budgets, and resources.

PMO Business Partner Support

  • Act as a PMO BP for a designated division.
  • Support the division's day-to-day data operations and reporting needs.
  • Provide training and guidance to division members on PMO processes and tools.
  • Facilitate communication and collaboration between the division and the PMO.
  • Act as a liaison between the division and other PMO functions, ensuring alignment and coordination.

Policies, Processes and Procedures

  • Support the design and implementation of sector policies and, procedures ensuring requirements are fulfilled while delivering high impact and enabling effective & efficient achievement of sector objectives.
  • Stimulate team discussion around focus areas and contribute to the identification of opportunities for continuous improvement of systems, improvement of business processes and practices, cost reduction and productivity improvement.
  • Maintain awareness of Sector leading practices, and identify recommendations for corrective measures, updates and improvements where required

Continuous Improvement

  • Identify opportunities for improvement in PMO processes and tools.
  • Propose and implement solutions to enhance efficiency and effectiveness.
  • Stay up-to-date with industry best practices and trends in PMO governance and oversight.
  • Research and recommend new technologies or approaches to improve PMO operations.

 

 

Key Stakeholders

Internal

External

  • All Health & Wellbeing divisions
  • NEOM Authority
  • External consultants

 

 

QUALIFICATIONS / REQUIREMENTS

Knowledge and Experience

  • Proven experience as a professional, with a minimum of 5 years of experience in project management environments.
  • Ability to work under pressure and meet deadlines.
  • Demonstrated experience working in a team environment.
  • Strong communication skills and the ability to collaborate effectively.
  • Familiarity with PMO and risk management standards and practices.
  • Excellent skills in report visualization and presentations.
  • Strong analytical skills and attention to detail.
  • Previous experience in the healthcare sector (Highly Beneficial)
  • IT background (Highly Beneficial)
  • Experience with Smartsheet is required.
  • Experience with PowerBI (Highly Beneficial)

Education and Certifications

  • Bachelor's degree in a relevant field (e.g., healthcare, business, information technology).
  • Professional project management qualification (e.g., PMP, PRINCE2) is required.
  • Language proficiency in English.
  • Knowledge of Smartsheet is required.
  • Knowledge of PowerBI (Highly Beneficial)

 

Post date: 16 Safar 1446 - 21 August 2024
Publisher: Neom Jobs
Post date: 16 Safar 1446 - 21 August 2024
Publisher: Neom Jobs