OVERVIEW

Position

PMO Reporting Specialist

Job Code

TBD

Supervised by

Strategy & Planning Lead - Ghadeer

Supervises (Titles)

• TBD

Division

Corporate Functions (30000632)

Department

H&W Delivery & PMO (40001743)

Sector

Health & Wellbeing (20000013)

Job Family

TBD

Role Purpose

The Reporting Specialist will act as a Business Partner (BP) for divisions to support their day-to-day PMO operations. The Reporting Specialist will drive and support the reporting of program activities, visualization and presentation, meetings, collaboration with stakeholders, and anticipation of reporting data collection to ensure timely reporting to different layers.

KEY ACCOUNTABILITIES & ACTIVITIES

Key Accountability Areas

Key Activities

Reporting and Analysis

• Support the development of overall reporting and coordinate with relevant stakeholders for reporting data collection.
• Analyze data and support finalizing the reporting as per the Reporting Lead's directions.
• Prepare governance reports and lead reporting-related communication.
• Communicate reporting requirements with PMP BP and provide guidance.
• Support the development of governance reporting guidelines based on the Lead's directives.
• Gather and consolidate data from various sources within the division, ensuring accuracy and completeness.
• Analyze data to identify trends, patterns, and insights relevant to project and portfolio performance.
• Develop and maintain standardized reporting templates and formats for the division.

Meeting Support and Communication

• Assist in Governance meeting preparation by developing materials for the PMO, incorporating performance materials from divisions, conducting dry runs, and capturing and communicating minutes of meetings (MoM).
• Ensure the delivery of various updates and reports, including leadership-level meeting reporting, portfolio update and escalation meeting reporting, executive team meeting reporting, and CEO/Board-related matters reporting.
• Manage program knowledge and documents through the Knowledge Management System (KMS).
• Support the preparation for cross-program PMO meetings.
• Support the team in foresight meetings.
• Prepare clear and concise reports, presentations, and dashboards to communicate project and portfolio status to stakeholders.
• Facilitate communication and collaboration between the division and the PMO regarding reporting requirements and timelines.
• Deliver presentations and reports to division stakeholders, providing clear explanations and insights.

Business Partner Support

• Act as a PMO BP for a designated division.
• Support the division's day-to-day data operations and reporting needs.
• Provide training and guidance to division members on PMO reporting processes and tools.
• Collaborate with division stakeholders to define reporting requirements and ensure alignment with PMO standards.
• Act as a trusted advisor to the division on reporting best practices and data analysis.

Data Visualization and Presentation

• Develop visually appealing and informative dashboards and reports using tools like PowerBI and SmartSheets.
• Present findings and insights to stakeholders in a clear and concise manner.
• Tailor presentations to different audiences, ensuring the information is relevant and actionable.
• Create and maintain a library of standardized visualizations and templates for divisional reporting.

Policies, Processes and Procedures

• Support the design and implementation of sector policies and, procedures ensuring requirements are fulfilled while delivering high impact and enabling effective & efficient achievement of sector objectives.
• Stimulate team discussion around focus areas and contribute to the identification of opportunities for continuous improvement of systems, improvement of business processes and practices, cost reduction and productivity improvement.
• Maintain awareness of Sector leading practices, and identify recommendations for corrective measures, updates and improvements where required

Continuous Improvement

• Identify opportunities for improvement in reporting processes and tools.
• Propose and implement solutions to enhance efficiency and effectiveness.
• Stay up-to-date with industry best practices and trends in PMO reporting and data visualization.
• Research and recommend new technologies or approaches to improve reporting capabilities.

Key Stakeholders

Internal

External

• All Health & Wellbeing divisions
• NEOM Authority

• External consultants

QUALIFICATIONS / REQUIREMENTS

Knowledge and Experience

• Proven experience as a professional, with a minimum of 5 years of experience in project management environments.
• Familiarity with PMO and risk management standards and best practices.
• Ability to work under pressure and meet deadlines.
• Demonstrated experience working in a team environment.
• Strong communication skills and the ability to collaborate effectively.
• Stakeholder management skills to communicate effectively and deliver messages at the right time and with the right level of detail.
• Ability to accept responsibility and ownership for achieving outcomes.
• Excellent skills in report visualization and presentations.
• Strong analytical skills and attention to detail.
• Previous experience in the healthcare sector (Highly Beneficial)
• Experience with SmartSheets and PowerBI (Highly Beneficial)

Education and Certifications

• Bachelor's degree in a relevant field (e.g., healthcare, business, information technology).
• Professional project management qualification (e.g., PMP, PRINCE2) is required.
• Language proficiency in English.
• Knowledge of SmartSheets and PowerBI (Highly Beneficial)