Administrative Officer - Co SGS (#NAC131223)<br/><br/>Reports to Dean of the College of Science<br/><br/>Location Alfaisal University - Riyadh Job Summary The Administrative Officer aassist the direct supervisor in setting the key objectives of the department or section; performs and executes a range of different administrative tasks; provide the support to COS staff and prepare the specialized documents and reports of the department outcome. The employee is responsible for day-to-day coordination with other Alfaisal University’ Departments, and accountable for all department communication, planning, and execution events. Provides active administrative participation in office management, including handling general clerical tasks such as writing memo and encoding data. Maintains the departments calendar and schedule appointments and book meeting room as requested. Prepares and modifies all departmental documents including correspondence, reports, drafts, memos, and emails. Assists with implementing department policies and procedures to ensure that office operations comply with Alfaisal university policy provisions and standards. Collects data and updates records from various sources, then analyzes for accuracy, completeness, and relevance. Prepares reports and presentations with statistical data and other charts, and graphs. Provides support to faculty, admins, and students about all necessary information, such as changing class time or location, by sending an e-mail to students or all. Coordinates and attends events, meetings, or other activities as requested by the supervisor. Organizes and prepares scheduled meetings for the direct line manager and as requested. Manages office equipment and supplies and ordering new equipment and supplies as needed. Develops an administrative support system based on the department’s needs. Manages collage Petty cash and clear invoice with finance accordingly. Maintains filing system for all documents and ensure it is well-organized for electronics and hard copy. Performs all duties in a professional, competent, and confidential manner. Performs all other related duties as required or assigned by the manager. Education & Experience Bachelor’s degree in Business Administration, Human Resources or equivalent from an accredited institute. Minimum of two (2) years’ experience working in clerical tasks, secretarial or related fields.
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