Job Overview We are seeking a highly organized, dependable, and detail-oriented Data Entry & Virtual Assistant Administrator to join our growing remote team. In this role, you will provide essential administrative and data-management support across the organization. Your responsibilities will include data entry, document management, email and calendar administration, online research, scheduling, record maintenance, and general virtual assistance . The successful candidate will be comfortable working independently, managing multiple priorities, communicating professionally, and maintaining a high degree of accuracy and confidentiality. You will play an important role in keeping daily operations organized, maintaining reliable company records, and ensuring managers and team members receive timely administrative support.

Key Responsibilities

Data Entry & Records Management

• Accurately enter, update, and maintain information in databases, spreadsheets, CRM systems, and other company platforms.
• Transfer information from emails, forms, PDFs, invoices, reports, and other documents into designated systems.
• Review records for accuracy, completeness, and consistency.
• Identify and correct duplicate, incomplete, outdated, or inaccurate information.
• Create, maintain, and update Excel and Google Sheets spreadsheets.
• Perform routine data-cleaning and quality-control checks.
• Maintain organized electronic files, folders, and records.
• Prepare basic reports, summaries, and data compilations as requested.
• Maintain customer, supplier, employee, inventory, product, or operational records as required.
• Follow established procedures for handling, storing, and protecting confidential company information.

Virtual Assistant Support

• Provide day-to-day remote administrative support to managers and team members.
• Manage and organize email inboxes when authorized.
• Draft routine emails, correspondence, and internal communications.
• Schedule and coordinate meetings, appointments, and conference calls.
• Maintain calendars and provide reminders for important meetings, deadlines, and commitments.
• Prepare documents and other materials for meetings.
• Take, organize, and distribute meeting notes when required.
• Conduct online research and present findings in clear, organized documents or spreadsheets.
• Assist with travel research, reservations, and itinerary preparation when needed.
• Follow up on outstanding administrative requests and routine tasks.
• Coordinate information between team members, customers, vendors, and other contacts when appropriate.

General Administrative Support

• Prepare, format, edit, and organize documents, reports, presentations, and spreadsheets.
• Maintain efficient digital filing systems to ensure documents can be located quickly.
• Process forms, applications, invoices, orders, and other administrative documents.
• Assist with customer and client record management.
• Track deadlines, appointments, assignments, and ongoing administrative activities.
• Support basic invoice and expense tracking when required.
• Assist with onboarding documentation and other internal administrative processes.
• Perform additional administrative duties as assigned by management.

Required Qualifications

• High school diploma or equivalent; additional education or training in administration, business, or a related field is an advantage.
• Previous experience in data entry, virtual assistance, administration, office support, customer service, or a related position is preferred.
• Strong computer and internet skills.
• Proficiency with Microsoft Office , particularly Excel, Word, and Outlook.
• Familiarity with Google Workspace , including Gmail, Google Docs, Google Sheets, Google Drive, and Google Calendar.
• Fast and accurate typing skills.
• Excellent attention to detail and commitment to accuracy.
• Strong organizational and time-management skills.
• Clear and professional written and verbal communication skills.
• Ability to work independently and remain productive in a remote environment.
• Ability to follow written instructions, procedures, and established workflows.
• Ability to prioritize multiple assignments and consistently meet deadlines.
• Professional judgment when handling confidential or sensitive information.

Desired Candidate Profile