Job Purpose:

Provide comprehensive secretarial and administrative support, ensuring all administrative operations are carried out in accordance with hospital/departmental policies and procedures.

Key Accountabilities & Responsibilities:

• Use computers for various applications, such as database management or word processing. 
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. 
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. 
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations
• Maintain scheduling and event calendars, and coordinate conferences, meetings, or special events.
• Formulate a variety of correspondence including that of a sensitive nature, transcribe correspondence, committee formation orders and assure distribution as required.
• Compose, type, and distribute meeting notes, or reports, such as presentations or expense, statistical, or monthly reports
• Develop meeting agenda and prepare meeting information packages, record and transcribe minutes, compose memorandum for all related actions, and track follow-up issues to completion.
• Ensure quantities of office supplies are maintained.
• Ensure that logistical arrangements are made for meetings, site visits, etc.
• Maintain confidentiality at all times.
• Respects patients and their families to promote a patient-centered care culture.
• Participates in and supports quality improvement and patient safety activities as an individual or as part of a multidisciplinary team.

• Performs other job related duties, as assigned.

  
  

  Job Qualifications and Experience:

  
  

  -1 year Diploma in Business Administration, Hospital Administration, Secretarial, or English. with 4 years of experience.

  
  

  -2 years Diploma in Business Administration, Hospital Administration, Secretarial, or English. with 2 years of experience.

  
  

  --3 years Diploma in Business Administration, Hospital Administration, Secretarial, or English. No Experience Required

  
  
• -GPA +4
• -IELTS / STEP Result is required.