We are seeking a highly experienced Executive Secretary to the CEO to provide comprehensive administrative and executive support. The ideal candidate will be proactive, highly organized, and capable of managing confidential matters while supporting the CEO in daily operations and strategic activities.
Location: Jubail, Saudi Arabia
Key Responsibilities:• Manage and maintain the CEO’s calendar, meetings, and appointments.• Coordinate and prepare agendas, presentations, and minutes for executive and board meetings.• Handle all official correspondence, emails, and communications on behalf of the CEO.• Prepare executive reports, documents, and presentations with high accuracy.• Act as a key point of contact between the CEO and internal/external stakeholders.• Maintain confidential records and ensure strict discretion at all times.• Arrange travel, flights, accommodation, and detailed itineraries.• Coordinate with senior management and departments to ensure smooth information flow.• Screen calls, manage visitors, and prioritize communications effectively.• Provide day-to-day executive and administrative support to the CEO.
Requirements & Qualifications:• Minimum 5 years of experience as an Executive Secretary supporting a CEO or C-level executive.• Bachelor's degree or equivalent experience• Excellent command of English (written and spoken).• Strong proficiency in Microsoft Office (Word, Excel, Power Point, Outlook).• Excellent organizational, communication, and time-management skills.• Ability to work under pressure and manage multiple priorities.• High level of professionalism, discretion, and attention to detail.
Preferred Skills:• Previous experience working in a corporate or industrial environment.• Strong coordination and stakeholder management skills.• Ability to work independently in a fast-paced executive setting.