Job title: Executive Secretary Location: Eastern Province, Saudi Arabia
Job Summary:Hodaithy International Group is seeking for a professional and experienced Executive Secretary to provide direct support to senior executives and Board Members. The ideal candidate must demonstrate exceptional organizational skills, high-level discretion, and the ability to effectively communicate and coordinate at an executive level.
Key Responsibilities:Provide comprehensive administrative and secretarial support to Board Members or the Executive Director. Manage calendars, meetings, appointments, and executive correspondence with a high level of professionalism. Prepare, draft, and format meeting agendas, minutes of meetings, reports, and official documents with excellent accuracy and presentation. Coordinate internal and external communications on behalf of senior management. Maintain confidential records and handle sensitive information with the highest level of integrity and discretion. Ensure smooth follow-up on action items, decisions, and executive directives. Organize files, documents, and records in a structured and efficient manner. The ability to prepare the hospitality and greeting welcoming to the visitors if there is an arranged meeting.
Qualifications & Requirements:Bachelor’s degree in Sociology, Business Administration, or any related field. Proven experience as an Executive Secretary or Senior Secretary working directly with Board Members or a Chief Executive Officer. Excellent command of the English language (written and spoken) is mandatory. Strong understanding of executive level communication, professionalism, and decision-making dynamics. Advanced organizational, time-management, and multitasking skills. High proficiency in drafting meeting minutes, formal correspondence, and professional documentation. Exceptional formatting and coordination skills. Based in the Eastern Province with a valid driving license. High level of honesty, trustworthiness, and commitment to confidentiality. Expert in drafting meeting minutes and agendas.
Personal Attributes:Professional demeanor and strong interpersonal skills. Ability to work under pressure and handle sensitive situations with maturity. Detail oriented, proactive, and reliable.

Requirements added by the job poster• Bachelor's Degree• Commute to this job’s location• Valid driver’s license• Accept a background check• 2+ years of experience in Administrative / Secretary field