Purpose of Job
Jobholders at this level carry out specific tasks independently but are subject to close supervision. They research, collect and analyze information, draft reports and documents, participate in specific meetings and develop their own professional expertise. They undertake simple operational activities including updating business processesâ templates, performing internal and external gap assessments, and drafting simple processes.
Job Responsibilites
Business Process Governance
- Develop and/or update business processes' guidelines and templates based on requirements and leading practices
- Review and update BPA in coordination with IT & Digitization function to ensure automation of business processes and achieve efficiency and effectiveness
Business Process Development and Analysis
- Gather ZATCA’s undocumented processes from internal functions and perform internal assessment
- Prioritize processes that need to be developed based on certain criteria
- Develop prioritized processes’ documentation plan to create critical and important processes first
- Review references such as policies and regulations that affect the documentation of processes to ensure alignment
- Coordinate with internal functions (i.e., Legal and Enforcement, IT and Digitization, Operations, etc.) to ensure alignment on process activities
- Conduct process documentation workshops and accordingly develop drafts of process manuals
- Conduct process analysis (BRD/CR) and ensure alignment with set policies, regulations, other functions’ input
- Collect and review internal change requests to processes and provide recommendations
Business Process Improvement
- Perform internal and external assessments on processes to identify gaps and needed controls
- Develop process improvement plan to enhance existing processes
- Implement the process improvement plan to enhance existing processes based on gap assessment results and leading practices
Business Process Measurement
- Develop reports highlighting BPM maturity level and provide recommendations
- Formulate SLAs and KPIs for all processes with internal and external parties
- Track adherence of processes with set SLAs and KPIs and collect input related to areas of improvement from internal stakeholders
- Develop prioritized process documentation plan stating recommendations on corrective actions for processes, SLAs, and KPIs to achieve required results
BIC Platform
- Develop and/or update processes' master list report and communicate technical findings to BIC vendor
- Follow-up on the implementation of technical updates
Internal Capability Building
- Develop awareness material, standards, and guidelines to build internal capabilities in business processes
- Provide training on business processes (i.e., systematic problem-solving techniques, SOP, BPM, process improvement), in coordination with Human Capital function, to ensure proper understanding and to strengthen the capabilities of employees, teams, and functions
- Build relationships with national and international BPM firms (i.e., through forums) to strengthen capabilities
Organization and Operations
- Follow all relevant policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
- Help in solving escalated problems and provide needed support for junior team to ensure work is carried out in an efficient manner
- Escalate complex problems to the relevant person to ensure cases/issues are closed properly
- Perform other duties as requested
Job Details
Communication and Contacs
Eductaion
Bachelor’s degree in Business Administration, Industrial Engineering, or equivalent is required
Experience
0-2 years of relevant experience
Competencies
Communication - Developing
Policy Making - Developing
Professionalism - Developing
Results Oriented - Developing
Strategic and Business Planning - Developing
Customer Focus - Developing
Quality Management - Developing
Data Analytics - Developing
Change Management - Developing
Business Excellence - Developing
Change Enabler - Developing