Project Assistant / Admin - (MID0002OX) Your Impact

We showed you how we are solving the world’s greatest challenges by transforming intangible ideas into intelligent solutions for a more connected, sustainable world?

Transportation affects every aspect of daily life, no matter where you are in the world! Jacobs is made up of a team of multi-disciplinary experts who work on complex projects around the globe. We are driven by the extraordinary as well as the seemingly mundane, working with our partners to make the world more connected and more sustainable for everyone.

At Jacobs, we push the limits of what’s possible to make the world smarter and more connected. As part of our continuous support to many strategic and world class clients in Qatar, we provide technical and managerial support on major development and strategic projects. Our team includes innovators and the best in the industry working proactively with our clients to shape new strategies and to find out of the box solutions every day.

Jacobs is seeking a full-time, highly organized and detail-oriented Project Assistant to be based in our client’s offices in Qatar. Each day you will be an important part of the client team as you assist with a variety of tasks over the phone, email and face to face, as well as assisting staff. The successful candidate will have experience in administrative and clerical support and document control and a proven track record of delivering exceptional customer service, and streamlining processes to maximize efficiency. The successful candidate will perform a variety of administrative and clerical support tasks, including supporting the client leadership and Project Managers.

Duties and responsibilities will include, but not be limited to, the following:

• Providing professional and efficient administrative support to the client’s leadership, project management and delivery team.
• Supporting management staff with various administrative duties, including document control.
• Being a point of contact for a range of staff.
• Scheduling meetings and appointments.
• Researching and booking travel arrangements and logistics for team members.
• Preparing documents for meetings and business trips.
• Processing and directing incoming and outgoing mail.
• Preparing correspondence and reports on behalf of team members or senior staff.
• Preparing meeting agendas, preparing meeting PowerPoint presentations, taking, and preparing detailed meeting notes.
• Organizing catering for meetings or functions.
• Assisting other Project Assistants with tasks, as required.
• Efficiently handle multiple tasks simultaneously, prioritizing and managing time effectively.
  
  

Here's What You'll Need

As a successful candidate you will have the following qualifications, experience and skills:

• Bachelor's degree in Engineering, Project Management, Business Administration or a related field.
• Proven experience as a Project Assistant or in a similar administrative role
• Fluency in Arabic and English is mandatory.
• Minimum of 2+ years of relevant experience.
• Proficiency with Microsoft Office including Word, Excel, Outlook and PowerPoint.
• Outstanding multitasking abilities.
• Ability to work well under pressure and meet deadlines.
• A can-do attitude.
  
  

Jacobs. A world where you can.

From our inclusive employee networks, to our positive mental health champions – we’re committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally – and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.

With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximise your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.   

Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs.

Primary Location: Qatar-Qatar Countrywide-Doha-QA Doha - DOH - Al Reem TowerJob Posting: Oct 17, 2023, 10:24:37 AMJob: AdministrationOrganization: PPSJob Type: ExperiencedJob Classification: Fulltime-RegularWork Locations: QA Doha - DOH - Al Reem Tower Jacobs 18th Floor, Al Reem Tower, West Bay PO Box 22798 Doha Capabilities: Transportation and Planning