Business Operations Specialist

lxbfYeaa - Saudi - Neom
Overview

Position

Business Operations Specialist

Job Code

Reports to

Operations (Senior) Manager

Direct Reports

Division/Section

Operational Excellence

Department

NEOM Internal Audit (NIA)

Sector

N/A

Job Family

Role Purpose

The Business Operations Specialist is a detail-oriented professional who supports the NIA management team in coordinating and executing various operational tasks within budget and timeline. This role involves managing co-source requirements, maintaining positive relationships with stakeholders and partners, and ensuring the delivery of operational plans on time.

Background, Skills & Qualifications

Knowledge, Skills & Experience

  • 1 to 2 years of work experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Knowledge of internal audit processes and standards is an advantage.
  • Strong understanding of learning and development principles and practices. Proven ability to support and develop junior team members, fostering a collaborative and growth-oriented environment.

Qualifications

  • Bachelor’s degree or equivalent qualification.

Key Accountabilities & Activities

Technical Operations Skills

  • Strong speaking, presentation, analytical, communication (written and oral), time management, and decision-making skills.
  • Proactive, self-motivated, and able to manage workload to meet deadlines in a fast-paced, multicultural environment.
  • Exceptional organizational skills and ability to manage own workload.
  • Experience in dynamic, fast-paced settings, ideally within large or multinational companies.
  • Proven experience in project delivery and administrative tasks.
  • Learning and development administration experience is highly desirable.
  • Ability to maintain excellent working relationships with internal and external stakeholders.
  • Proficient in relevant business management software and tools.
  • Adaptability to changing priorities and situations.

Digital Skills

  • Takes proactive ownership of upskilling to ensure continuous improvement in digital skills.
  • Demonstrates technical skills, ethics, and abilities to perform activities consistently to a defined standard while maintaining the highest standards of integrity, independence, and skepticism.
  • Demonstrates functional vision and ability to anticipate future trends accurately by extrapolating existing trends and facts and filling the gaps in knowledge by thinking innovatively.

Management

And Oversight

  • Upholds the code of ethics for NEOM and the IIA. Role model NEOM Values demonstrating effective leadership to all NIA team members.
  • Analyzes own strengths and weaknesses to maximize personal contribution to the organization.
  • Strives for quality and excellence and encourages others to do the same.
  • Ensure effective team working by effectively providing guidance and support to the NIA team.
  • Promotes NEOM values making a positive and ethical workplace for everyone.
  • Build relationships with NIA peers to develop effective team working, sharing learnings across the team to support NIA growth and reputation as a World class function.
  • Supports senior management by performing any other related activities (e.g. special projects, department initiatives, due diligence, etc) to provide additional assurance as and when required

Ownership

And Drive

  • Takes full responsibility for the successful execution and completion of tasks and projects. Ensures that objectives are met and standards are maintained.
  • Anticipates potential issues and addresses them proactively. Identifies root causes and implements effective solutions.
  • Committed to delivering high-quality results. Regularly reviews and improves processes to maintain excellence in operations.
  • Maintains clear and consistent communication with stakeholders. Manages expectations and provides updates on progress and outcomes.

Working at NEOM Pace

  • Delivers at pace and produce outputs when confronted by obstacles, delays, competing priorities, and tight deadlines.
  • Keeps self, colleagues, and stakeholders focused on delivery requirements, managing expectations, removing blockers, and delivering on time and to expected quality.
  • Supports Management by ensuring that audit requirements and expectations are communicated to co-source partners prior to the start of audit fieldwork in a timely manner.
  • Monitors timelines, milestones, and quality of audit deliverables to ascertain if there is any time or cost overruns incurred by the co-source partner(s).

COMMUNICATION - MAIN STAKEHOLDERS

Internal

External

  • NIA Leadership
  • Sector/Subsidiary Senior Leadership Teams
  • Central Functions/Department Heads
  • Co-Source Partners and suppliers
  • Other Giga Projects
  • Public Investment Fund

VERSION TRACKING

Version

Prepared by

Date:

First Review by

Date:

Second Review by

Date:

Evaluation

Date:

Approved by

Name (Title)

Signature

Date
Post date: 26 Safar 1446 - 31 August 2024
Publisher: LinkedIn
Post date: 26 Safar 1446 - 31 August 2024
Publisher: LinkedIn