Job Description
The International Committee of the Red Cross (ICRC) is an independent, neutral organization ensuring humanitarian protection and assistance for victims of war and armed violence. Please visit www.icrc.org for more information.
The ICRC is looking for a suitable candidate to fill the position of:
Health Assistant (Finance and Log file) _ SAN
Contract type: One Year (Extendable)
Number of Posts : 1 Post
Duty Station: Sana’a
Announcement date: 15 May 2024
Purpose:
The health finance and administration/log health field Assistant 2 provides complex financial and log support to the health department in Sanaa and in Yemen.
Accountabilities & Responsibilities
- Supports financial implementation of health projects and programs.
- Independently carries out complex financial tasks.
- Ensures YRCS invoices are followed up on.
- Contributes to producing tools adapted to the health department's financial needs.
- Ensures compliance with financial procedures, including in terms of user training (practices and tools) where needed.
- Keeps files up-to-date and ensures that records are managed properly.
Budget (Financial Management and Coordination Responsibilities):
- Advises the team about the correct GO & account to be used in various activities.
- Collects & compiles the financial monthly forecast from the teams and share with FAD on monthly basis.
- Monitors the expenses per GO & account and report to the line manager in case any alert.
- Works on the necessary AoEs when its needed.
- Provides the needed analysis based on request e.g.: Type III hospital & Financial Analytical Report.
- Participates with Help the coordination team with the sitfin by providing the actual forecast per month, GO and account.
- Supports the coordination team with the PFR budget development
- Answers to the team questions related to budget and finances.
Logistic (Supply Chain Management and Coordination Activities):
Non-medical forecast.
- Collects & compiles the demand from the field per facility and link it with the related GO, account, month, branch plant and customer address on monthly basis.
- Develops the necessary tools to simplify the planning, forecasting & requesting.
- Updates the list, codes & dates based on the demand, standardization & local market availability.
- Updates the LOG forecast file based on compiled health demand respecting the deadlines.
- Follows up with purchase department the procurement process and conduct the inspection of samples and select what is matching the required specifications.
- Shares the final compiled forecast with the teams in a spreadsheet form for each facility and month to be used for submitting the SRs.
- Shares the link with LOG to compare the SRs with the forecast and follow up with the requesters in case any discrepancies.
- Highlights any additional demand/changes to LOG.
Follow up of near expiry drugs:
- Coordinates with LOG to obtain the near expiry list on a monthly basis (The list should include any item with 9 months expiry and less and to exclude anything with less than 6 months).
- Coordinates with health - deputy health co / health team to ensure timely distribution of the items
- Follow up s the orders to make sure nothing left by mistake.
Deadstock:
- Follow up the deadstock with LOG & health coordination team and adapt whatever can be used as regular and keep whatever can be used in our supported facilities.
ImpEx Distribution Plans.
- Prepare a tentative distribution plan for all the upcoming shipment either from outside Yemen or from ADE WH and send it back to ImpEx/Transport.
Certifications/Education Required
- High school diploma or equivalent training
- Excellent command of English, other languages an asset.
- Computer skills, including Microsoft Office suite, SharePoint and IBM Lotus Notes.
Professional Experience Required
- Three years’ experience in an admin position, preferably within the ICRC.