Role Summary

The Site Supervisor is responsible for overseeing and executing all on-site fit-out activities, ensuring that works are delivered safely, on time, within budget, and in full compliance with approved drawings, specifications, and quality standards. The role requires effective coordination with subcontractors, suppliers, and project stakeholders to ensure seamless project execution and successful handover.

Role Description

Site Execution & Supervision

Supervise day-to-day site activities and ensure work is carried out as per approved drawings and specifications Conduct daily site surveys and set out/mark interior finishes Plan, organize, and delegate tasks to foremen, chargehands, and subcontractors Monitor work progress against the project schedule and take corrective action where required

Planning & Reporting

Prepare and detailed work programs and project schedules (MS Project) Maintain accurate daily site reports, including progress updates and photographic records Report progress, risks, and issues regularly to the Project Manager Track productivity and ensure efficient use of resources

Coordination & Stakeholder Management

Coordinate with all trades including civil, joinery, MEP, and finishing works Liaise with subcontractors, suppliers, consultants, mall management, landlords, and clients Attend site meetings and ensure timely follow-up and closure of action points Coordinate with factory teams for production and delivery of joinery items

Quality Assurance & Control (QA/QC)

Ensure all works are executed in line with approved drawings, materials, and method statements Coordinate inspections and approvals (WIRs, MIRs, etc.) with QA/QC teams and consultants Identify defects, raise snag lists, and ensure timely closure of all snags Monitor and close NCRs in coordination with relevant teams

Health, Safety & Environment (HSE)

Ensure compliance with all HSE policies, procedures, and local regulations Conduct toolbox talks and enforce safe working practices on site Ensure proper use of PPE and maintain a safe working environment Report and escalate any incidents, accidents, or unsafe conditions immediately

Material & Logistics Management

Monitor material delivery, storage, and usage on-site Ensure materials are in line with approved submittals Minimize wastage and prevent damage of materials Coordinate logistics and site access requirements

Permits & Authority Coordination

Ensure all required work permits are obtained prior to execution Coordinate with authorities, mall management, and consultants for approvals and inspections

Commercial & Cost Awareness

Verify subcontractor work quantities and progress (as-built) Support cost control by minimizing rework and delays Review timesheets and workforce allocation

Documentation & Records

Maintain proper documentation including drawings, RFIs, approvals, and site instructions Ensure all project records are updated and accessible

Handover & Close-Out

Prepare and manage snag lists and ensure full close-out prior to handover Support testing & commissioning activities where applicable Submit Operation & Maintenance (O&M) manuals Prepare project completion and close-out reports Assist in final inspections and formal handover to the client

Risk & Issue Management

Identify potential risks and proactively escalate issues to the Project Manager Implement mitigation actions to avoid delays or cost overruns

Experience

Candidate Requirements

5–8 years of experience in the fit-out industry Proven track record with reputable fit-out contractors

Technical Skills

Strong knowledge of fit-out works, materials, and construction sequencing Ability to read and interpret drawings (shop drawings, IFC, etc.) Proficiency in Auto CAD, MS Project, and MS Office

Core Competencies

Strong leadership and team management skills Excellent coordination and communication abilities Problem-solving and decision-making capability Ability to work under pressure and meet tight deadlines High attention to detail and quality

Additional Requirements

Good understanding of all fit-out trades, including MEPFamiliarity with KSA regulations and site practices Preferred: Valid KSA driving license