Role Overview

Almoosa Health Group is seeking a Supplier Relationship Manager to join their team in Al Hufuf, Eastern, Saudi Arabia. This full-time role is primarily responsible for managing the end-to-end accounts payable process, ensuring the timely and accurate processing of supplier invoices and payments. The position involves maintaining precise financial records, supporting month-end closing activities, and ensuring strict compliance with internal controls and company policies.

Accounts Payable Operations

The Supplier Relationship Manager will coordinate and manage day-to-day activities within the Accounts Payable function. Key responsibilities include:

• Processing supplier payments accurately and within agreed payment terms.
• Entering and posting payments in the accounting system, ensuring timely allocation and clearing against outstanding invoices.
• Verifying payments by reviewing payment vouchers, supporting documentation, and checks prior to obtaining authorized signatures.
• Maintaining accurate and up-to-date supplier accounts and supporting documentation.

Financial Reconciliation and Reporting

This role is central to financial accuracy and reporting, with duties including:

• Reconciling Accounts Payable balances with relevant records, including the subsidiary/vendor ledger and General Ledger.
• Managing and completing month-end closing activities for all Accounts Payable-related accounts.
• Preparing Accounts Payable registers, reconciliations, and related reports accurately and within established deadlines.
• Reconciling detailed Accounts Payable reports to General Ledger accounts and investigating and resolving any discrepancies.
• Supporting the preparation of financial information and reports as required by management.

Stakeholder Engagement and Issue Resolution

The role requires active engagement with various stakeholders to ensure smooth operations:

• Liaising with suppliers regarding invoices, payments, account balances, and payment-related queries.
• Coordinating with the Supply Chain department and suppliers regarding advance payments, ensuring their timely and appropriate adjustment in financial statements.
• Working closely with internal stakeholders and external suppliers to resolve discrepancies and ensure timely processing of invoices and payments.
• Coordinating with Supply Chain, Finance, auditors, and senior management to ensure efficient and effective AP operations.

Compliance and Process Optimization

A critical aspect of this position involves upholding financial integrity and driving continuous improvement:

• Ensuring compliance with company policies, financial controls, and applicable procedures throughout the Accounts Payable process.
• Maintaining proper filing, documentation, and secure storage of Accounts Payable records to ensure audit readiness.
• Supporting internal and external audits by providing requested documentation, reconciling supporting reports to General Ledger accounts, and verifying supplier payments.
• Reviewing Accounts Payable transactions to ensure appropriate approvals and supporting documentation are in place.
• Identifying and implementing opportunities to improve Accounts Payable processes, controls, efficiency, and accuracy.
• Driving initiatives to reduce paper-based processes and increase the use of electronic and automated Accounts Payable processes.
• Working closely with senior management and relevant stakeholders to continuously improve and develop Accounts Payable processes and procedures.
• Contributing to the standardization and optimization of AP workflows and controls.

Candidate Requirements

The ideal candidate will possess 5 to 10 years of relevant experience in accounts payable management or a similar financial role. This position requires a professional who can ensure operational excellence and contribute to continuous improvement within the finance department.