Administrative Secretary Role Overview

Taj HR is seeking a dedicated and highly organized Administrative Secretary to join its team in Dammam, Eastern, Saudi Arabia. This full-time position is crucial for managing the executive office of the Vice President, ensuring all secretarial and administrative needs are met with the highest standards of efficiency, timeliness, and confidentiality. The role directly supports overall leadership productivity within the organization.

About Taj HR

Taj HR operates as a premier contracting organization, part of an established international group founded in 1977. The group provides comprehensive services across various sectors, including General Contracting, Heavy Equipment Rental, Local Staffing & Outsourcing, Overseas Recruitment, Project Support, and Oilfield Supplies.

Key Responsibilities

• Maintain the Vice President’s calendar, plan appointments, schedule meetings, and coordinate travel arrangements.
• Receive and screen incoming calls, manage and prioritize emails, packages, and official correspondence.
• Handle confidential documents, ensuring strict security and discretion.
• Prepare presentations, draft assigned reports, attend high-level meetings to take minutes, and follow up on VP-signed documents and action items.
• Prepare invoices and financial documents, assist with timekeeping, and monitor cost-effective office supplies.
• Maintain organized electronic and paper records for easy accessibility.

Qualifications and Experience

• A degree is essential, preferably in Business Administration or a related discipline.
• A Diploma or Certificate in MS Office and ERP systems is preferred.
• At least 2 years of proven experience as an Executive Secretary, Executive Assistant, in a customer-facing role, or similar administrative capacity.
• Previous experience working with Training Institutes, Colleges, or Higher Education Institutions is required.
• Experience within Oil & Gas or EPC companies, or the GCC region, is considered an advantage.

Essential Competencies

Candidates for this role should demonstrate strong capabilities in:

• Integrity and confidentiality
• Excellent organization and time management skills
• Effective problem-solving abilities

Work Environment and Application

This full-time position is based in Dammam, Eastern, Saudi Arabia. Taj HR values professionals who can contribute to a highly efficient and confidential administrative environment. Further details regarding the application process will be provided upon inquiry.