Key Responsibilities

• Manage and maintain all construction project documentation, including engineering drawings, shop drawings, material submittals, RFIs, WIRs, method statements, and technical documents.

• Establish and maintain an efficient document control system for construction projects.

• Receive, register, distribute, track, and archive incoming and outgoing project documents.

• Maintain document registers, transmittals, drawing logs, correspondence logs, and technical submittal records.

• Ensure all project documents are properly numbered, filed, updated, and stored in accordance with company procedures.

• Control the issuance, revision, and distribution of construction drawings and technical documentation.

• Coordinate with Project Managers, Site Engineers, QA/QC Engineers, consultants, subcontractors, suppliers, and clients regarding document submissions and approvals.

• Monitor document approval status and follow up on pending documents to support project schedules.

• Prepare document transmittals and maintain accurate records of all project correspondence.

• Maintain both electronic and hard-copy filing systems while ensuring document security and confidentiality.

• Support site teams by ensuring they have access to the latest approved drawings and project documents.

• Assist in preparing project reports, handover documents, operation & maintenance (O&M) manuals, and project close-out documentation.

• Ensure compliance with company document control procedures, quality standards, and ISO requirements.

Perform regular audits to verify document accuracy, completeness, and version control

Desired Candidate Profile

Qualifications & Skills

• Bachelor's Degree or Diploma in Business Administration, Engineering, Information Management, or a related field.

• Minimum 3–8 years of experience as a Document Controller in construction projects.

• Proven experience working on building construction, infrastructure, MEP, civil engineering, or industrial construction projects.

• Previous Saudi Arabia or GCC construction experience is highly preferred.

• Strong knowledge of construction documentation, engineering drawings, document control procedures, and project management processes.

• Experience handling shop drawings, material submittals, RFIs, method statements, WIRs, MIRs, inspection reports, QA/QC documentation, and project correspondence.

• Proficiency in Microsoft Office (Excel, Word, Outlook).

• Experience using document management systems such as Aconex, Procore, EDMS, SharePoint, or similar platforms is an advantage.

• Excellent organizational, communication, and coordination skills.

• High attention to detail with strong document management and record-keeping abilities.

• Ability to work under pressure and manage multiple construction projects simultaneously.

• Knowledge of Saudi construction standards and documentation requirements is an advantage.

• Valid Saudi Arabian driving license is preferred.

Preferred Experience

• Experience working for construction contractors, engineering companies, or project management firms.

• Familiarity with Saudi authority documentation and approval processes.

• Experience supporting remote construction sites and multiple project locations.

• Knowledge of ISO 9001 document control procedures.

• Experience preparing project handover files, O&M manuals, and close-out documentation.

• Familiarity with QA/QC documentation, HSE records, and construction project reporting.