Duties and Responsibilities:

- Communicates and coordinates regularly with all appropriate employees from different divisions to

maximize the effectiveness and efficiency of interdepartmental purchasing operations and activities.

- Maintain and update manual and computerized filing and registration systems, and compile and

prepare reports and documents relating to purchasing activities.

- Maintains the files as mentioned in the list of quality records.

- Follow up public relation officer to assure issuing visas, resident permit and other related documents.

- Responsible for all the insurance policies issued for the company.

- Develops proposals and specifications for purchases of goods and services.

- Coordinate activities of personnel engaged in buying materials, equipment, machinery and supplies.

- Analyzes bid results for quality and cost effectiveness considerations.

- Answers information requests from other departments regarding existing purchasing procedures.

- Analyzes market and delivery systems in order to assess present and future material availability.

- Ensures all purchasing is performed with a strict adherence to current ethical Procedure.

- Keeps immediate supervisor and designated others fully and accurately informed concerning

procurement progress, including present and potential work problems and suggestions for new or

improved ways of addressing such problems.

- Responds to customers’ questions and comments in a courteous and timely manner.

- Communicates and coordinates regularly with appropriate others to maximize the effectiveness and

efficiency of interdepartmental operations and activities.

- Controls purchasing Division petty cash and reports it accurately and timely to accounting.

- Assists in Development and implementation purchasing and contract management instructions,

policies, and procedures.

- Participates in the development of specifications for equipment, products or substitute materials.

- Prepares reports regarding market conditions and merchandise costs.

- Resolves vendor or contractor grievance, and claims against suppliers.

- Reviews purchase order claims and contracts for conformance to company policy.

- Locates vendors of materials, equipment or supplies, and interviews them in order to determine

product availability and terms of sales.

- Maintains records of goods ordered and received.

- Prepares and processes requisitions and purchase orders for supplies and equipment.

- Obtains and sees to the appropriate use of equipment, facilities, and materials needed to do certain

work.

- Performs other directly related duties consistent with the role and function of the classification.

- Prepares the purchase requests with the requesters.

- Analyzes the purchase requests as per the procedure of purchasing.

- Prepares purchase orders and ensure that the technical details and the payment terms are clearly

mentioned on the purchase order.

- Checks, with the requester, the conformity of product/service purchased versus the purchase order

- Fills the delivery note and sends copy to the accountant with the invoice.

- Maintains and updates the list of approved suppliers and suppliers’ records.

- Ensures the proper maintenance of the various machines and Equipment used throughout the

corporation.

- Other duties as assigned