Role Overview
We're looking for an organized and reliable Administrative & Government Relations Associate to support our KSA entity across government portal administration and billing operations. This is an entry-level role suited for someone early in their career who is comfortable navigating Saudi government systems (Iqama, GOSI, Qudra, and other portals) alongside structured finance support tasks. If you're detail-oriented, comfortable working across government platforms, and enjoy variety in your day-to-day work, this role offers strong exposure to both HR/PRO administration and finance operations in a fast-paced, multi-entity environment.
Key Responsibilities
1. Government Portal Administration Manage Iqama issuance, renewal, and cancellation processes for employees Handle GOSI registration, updates, and monthly contribution submissions Process and track Qudra (Nitaqat/localization) program requirements and submissions Liaise with relevant KSA government portals (Muqeem, Absher, GOSI, Qiwa) for employee documentation and compliance updates Maintain accurate records of employee work permits, visas, and government-related documentation Track expiry dates for Iqamas, work permits, and other compliance documents, flagging renewals in advance
2. Billing Support Assist in preparing and issuing customer invoices using Zoho Books (KSA) Support validation of pricing against signed agreements Help maintain the invoice tracker (amounts, due dates, payment status) Support reconciliation of incoming payments against invoices in Zoho
3. Cross-Functional Coordination Work closely with HR and Finance teams to ensure compliance and billing deadlines are met Communicate with employees regarding documentation requirements and status updates Escalate any compliance or billing discrepancies to the relevant team lead

Tools & Systems Qiwa, Muqeem, Absher, GOSI portals Zoho Books (KSA) Google Sheets / Excel Gmail

Requirements Must-Have1-2 years of experience in an administrative, HR support, government relations, or billing role (fresh graduates welcome) Familiarity with KSA government portals (Qiwa, Absher, GOSI) is a plus, but not required High attention to detail and strong organizational skills Strong written communication skills Proficiency in Excel or Google Sheets Saudi national