We are seeking a highly organized and proactive Executive Secretary to join our dynamic team in Riyadh. As a key member of our Human Resources Outsourcing recruitment agency, you will play a crucial role in ensuring the smooth operation of our executive office. The ideal candidate will possess a strong blend of administrative expertise and interpersonal skills, enabling them to manage multiple tasks efficiently while maintaining a high level of professionalism. You will be responsible for supporting senior executives, managing schedules, and facilitating communication within the organization and with external stakeholders. This is an excellent opportunity for someone who thrives in a fast-paced environment and is looking to contribute to the growth of our company.

Responsibilities:

1. Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
2. Prepare and edit correspondence, reports, presentations, and other documents to ensure clarity and professionalism.
3. Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and timely responses.
4. Organize and coordinate company events, meetings, and conferences, ensuring all logistics are handled smoothly.
5. Maintain an organized filing system and ensure that sensitive documents are handled with confidentiality and care.
6. Assist in the preparation of budgets and financial reports as needed, demonstrating a keen attention to detail.
7. Conduct research and gather information to support executive decision-making and strategic planning.
8. Implement and maintain office procedures and systems to enhance operational efficiency.
9. Provide support in project management, ensuring deadlines are met and deliverables are achieved.
10. Continuously seek ways to improve administrative processes and enhance the overall effectiveness of the executive office.

Preferred Candidate:

1. Exceptional organizational skills, with the ability to prioritize tasks and manage time effectively.
2. Strong verbal and written communication skills, with a professional demeanor in all interactions.
3. Proficiency in Microsoft Office Suite and other relevant software applications.
4. Experience in a similar role, preferably within the HR or recruitment industry.
5. Ability to work independently and collaboratively in a fast-paced environment.
6. High level of discretion and confidentiality when handling sensitive information.
7. Strong problem-solving skills, with a proactive approach to overcoming challenges.
8. Adaptability and flexibility to respond to changing priorities and demands.
9. Attention to detail, ensuring accuracy in all tasks and documentation.
10. Ability to build and maintain positive relationships with colleagues and clients.

Skills

• Organizational Skills: The ability to manage multiple tasks and priorities efficiently, ensuring that deadlines are met without compromising quality.
• Communication Skills: Strong verbal and written communication skills are essential for interacting with executives, clients, and team members, ensuring messages are conveyed clearly and professionally.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is crucial for creating documents, managing data, and scheduling meetings effectively.
• Attention to Detail: A keen eye for detail is necessary to ensure accuracy in correspondence, reports, and presentations, as well as in maintaining organized records.
• Time Management: The ability to prioritize tasks and manage time effectively is vital in a fast-paced environment, ensuring that all responsibilities are handled in a timely manner.