We are seeking a highly organized and proactive Executive Secretary to join our dynamic team in Riyadh, Saudi Arabia. The successful candidate will play a crucial role in supporting the executive management team by providing comprehensive administrative assistance. This position requires a professional with exceptional communication skills, a strong ability to manage multiple tasks, and a keen attention to detail. The Executive Secretary will be responsible for managing schedules, coordinating meetings, and ensuring that all administrative functions run smoothly. This role is ideal for someone who thrives in a fast-paced environment and is committed to excellence in their work.

Responsibilities:

1. Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
2. Prepare and distribute meeting agendas, minutes, and follow-up actions to ensure effective communication.
3. Serve as a liaison between executives and other staff, facilitating communication and collaboration across departments.
4. Maintain and organize confidential files and records, ensuring compliance with company policies and procedures.
5. Assist in the preparation of reports, presentations, and other documents as required by executives.
6. Coordinate office management activities, including supplies procurement and facility maintenance.
7. Handle incoming calls, emails, and correspondence, prioritizing urgent matters and responding appropriately.
8. Support the organization of company events, meetings, and conferences, ensuring all logistical details are managed.
9. Continuously improve administrative processes to enhance efficiency and effectiveness within the executive office.

Preferred Candidate:

1. Proven experience as an executive secretary or in a similar administrative role in a corporate environment, with a minimum of 2 years of experience.
2. Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
3. Strong interpersonal skills and the ability to communicate professionally with stakeholders at all levels.
4. Proficiency in office software applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Ability to handle sensitive information with discretion and maintain confidentiality.
6. Demonstrated problem-solving skills and a proactive approach to work.
7. Fluency in English is required.
8. A Bachelor’s degree in Business Administration or a related field is preferred.
9. Strong attention to detail and a commitment to delivering high-quality work.

Skills

• Communication Skills: The ability to convey information clearly and effectively, both verbally and in writing, is crucial for interacting with executives and staff.
• Organizational Skills: Strong organizational abilities enable the Executive Secretary to manage multiple tasks, schedules, and priorities efficiently.
• Time Management: The capacity to prioritize and manage time effectively ensures that deadlines are met and tasks are completed in a timely manner.
• Technical Proficiency: Familiarity with office software and tools, such as Microsoft Office Suite, enhances productivity and efficiency in administrative tasks.
• Problem-Solving Skills: The ability to identify issues and develop practical solutions is essential for navigating challenges in the executive office.