Definition:

• A Procurement Specialist is responsible for managing the procurement process for an organization, ensuring that the company acquires goods and services at the best possible prices while maintaining high-quality standards. This role involves sourcing suppliers, negotiating contracts, and managing supplier relationships to support the organization’s operational needs.

General Characteristics:

• Communicate with vendor, process and monitor purchase order, follow up with supplier to meet delivery schedule and to inform the project team in case of potential delay. 
• Strategize and oversee activities related to receiving and dispatching shipments such as confirming accuracy of orders and generate reports on work progress, completion dates, production challenges, stock levels and costs by coordinating with different departments internally such as Design, Procurement, Project management and vendors / suppliers.
• Monitor project delivery timelines, check work quality against company requirements and specifications and ensure compliance with regulations.

Role and Responsibilities:

• Support the activities of the bidding project by supporting the resourcing activities, Identify and evaluate potential suppliers and initiate communication. 
• Create and maintain ISR for the Bidding projects for the IK vendors response. 
• Support the activities of the project execution including all procurement activities (preorder and post order) in order to source the main equipment's and materials for the IK projects. 
• Support the procurement planning and resourcing activities.
• Identify and evaluate potential suppliers and initiate communication.
• Conduct a survey, visit and Audit to the potential suppliers based on company procedure and evaluation sheets when required.
• Support the RFQ issuance activity and expedite for vendor quotation receiving and clarification.
• Create and maintain ISR for the activity of purchasing stage (preorder) and PSR/ESR for the execution stage (post order) and keep updating with the concern parties till the completion of the activities.
• Coordinate between Seol office and Local vendor for the technical and commercial clarification.
• Arrange and conduct a meeting with IK vendors along with the business traveler from Seol office.
• Getting PO acknowledgements and arrange & Participate in the KOM for the PO execution.
• Monitor and expedite the PO execution activities with vendor and Seol office concern person to meet the delivery schedule & notify the project team in case of potential delay & mitigation plan.
• Coordinate with QC team to arrange the inspection and coordinate for the clarification with vendor till issuance of the IRC.
• Coordinate with vendor, site and logistic team for the delivery to the jobsite.
• Conduct a surveys like for IKTVA and local content status, vendor workload status, vendor investigation upon requirement.

Skills

Education:

• Bachelor of Engineering, and / or other related discipline.

Experience:

• 4-6 years of relevant experience in Procurement, preferably in the oil and gas industry.
• Min. 05 year experience in Manufacturer or EPC related to Oil & Gas Construction Industry.
• Experience to work related to Projects of Saudi Aramco, Sabic is preferred.
• Experience and training in the field of purchasing and must possess the ability to establish a wide range of market sources.
• Must be adept in the selection of products and construction materials and can estimate values according to prevailing market prices
• Middle East experience is mandatory and working experience with Samsung Engineering shall be an added advantage

Knowledge:

• Strong communication and interpersonal skills.
• Attention to detail and ability to maintain confidentiality.
• Process-oriented mindset.
• Positive, proactive, independent, and transparent attitude.
• Excellence in Microsoft Word, Excel and PowerPoint.

Technical:

• Networking
• Analysis, decision, action
• EPC Industry understanding
• Strategy
• Planning
• Proposal , Negotiation