Key Responsibilities:

1. Administrative Tasks:

• Manage schedules, appointments, and meetings.
• Maintain office filing systems and records, both electronic and physical.
• Prepare reports, presentations, and correspondence as required.
• Oversee mail distribution, courier services, and document handling.

1. Office Management:

• Monitor and order office supplies to ensure smooth operations.
• Coordinate maintenance of office equipment and facilities.
• Manage office budgets, including petty cash and expense tracking.

1. Communication:

• Act as the first point of contact for staff, clients, and visitors.
• Respond to inquiries via email, phone, and in person.
• Liaise with internal departments and external vendors.

1. Support Functions:

• Assist in onboarding new employees by preparing workstations and necessary documents.
• Coordinate travel arrangements and accommodations for staff when needed.
• Organize company events, training sessions, and meetings.

1. Compliance and Policies:

• Ensure the office complies with health and safety regulations.

Implement and uphold company policies and procedures

Skills

Qualifications:

1. Education:

• Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• High school diploma or equivalent (minimum requirement).

1. Experience:

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Familiarity with office procedures and equipment (e.g., printers, copiers).

1. Skills:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving aptitude.

1. Personal Attributes:

• Professional demeanor and positive attitude.
• Ability to work independently and collaboratively.
• Discretion and confidentiality in handling sensitive information.

1. Additional Qualifications:

• Knowledge of accounting software or basic bookkeeping is a plus.
• Proficiency in additional languages (depending on the workplace) may be beneficial.