Office Coordinator - Admin Support

Palatino - السعودية - الرياض

Company Description

Palatino is a luxury experience and green solutions partner, specialized in luxury hotel openings and providing a complete "One-Stop Solution" for design, production, and logistics in the luxury hospitality sector. With a focus on concept development and product design, Palatino curates unique and authentic guest experiences. The company is a leader in green consulting and sustainable product production, offering eco-friendly alternatives for 99% of its product range and 100% of its amenities. Palatino has offices in Paris, Hong Kong, Shenzhen, and Saudi Arabia, serving luxury hotels, resorts, and palaces worldwide.


Role Description

This is a full-time on-site role for an Office Coordinator - Admin Support at Palatino located in Riyadh. The Office Coordinator will be responsible for analytical tasks, communication with stakeholders, account management, budgeting assistance, and providing exceptional customer service on a daily basis.


Duties & Responsibilities 

·       Ensure Smooth running of day to day operation and administrative activities

·       Coordinating tasks for various projects

·       Handle ad-hoc task and provide support to the Sales and Projects team as assigned

·       Assist General Manager and Office Team with admin tasks when and as required such as quotations, presentations and admin support.

·       Maintain general tidiness and smart appearance of the office, meeting room and pantry

·       Organize Stock Control to ensure office supplies are kept fully stocked, e.g. coffee, stationary, etc

·       Organize Stock Control to ensure Samples in Showroom are kept fully stocked and organized.

·       Keep track of samples sent by clients, track DHL for shipments and return

·       Assist on developing Office policies and procedures if needed.

·       Coordinate staff activates to ensure maximum efficiency

·       Handling general HR functions in coordination with our outsourced HR service provider

·       Handling Basic Finance functions in coordination with our Finance Head Office

·       Assisting coordinating Team’s Health Medical Insurance requirements

·       Assisting with the preparation of PPT Products’ Presentations

·       Distribute postage / mail to the relevant recipient

·       Liaise with contractors/forwarders to organize shipping and track shipments

·       Liaise with landlord for office lease and possible extensions

·       Manage various office contractors (electricity, internet packages etc.)


Qualifications

  • Analytical Skills and Budgeting
  • Strong Communication and Customer Service
  • Experience in Account Management
  • Attention to detail and organizational skills
  • Ability to prioritize and multitask effectively
  • Proficiency in Microsoft Office Suite
  • Knowledge of office management procedures and basic accounting principles
  • Previous experience in the hospitality industry is a plus
تاريخ النشر: 20 رجب 1446 - ١٩ يناير ٢٠٢٥
الناشر: LinkedIn
تاريخ النشر: 20 رجب 1446 - ١٩ يناير ٢٠٢٥
الناشر: LinkedIn