Company Description
Palatino is a luxury experience and green solutions partner, specialized in luxury hotel openings and providing a complete "One-Stop Solution" for design, production, and logistics in the luxury hospitality sector. With a focus on concept development and product design, Palatino curates unique and authentic guest experiences. The company is a leader in green consulting and sustainable product production, offering eco-friendly alternatives for 99% of its product range and 100% of its amenities. Palatino has offices in Paris, Hong Kong, Shenzhen, and Saudi Arabia, serving luxury hotels, resorts, and palaces worldwide.
Role Description
This is a full-time on-site role for an Office Coordinator - Admin Support at Palatino located in Riyadh. The Office Coordinator will be responsible for analytical tasks, communication with stakeholders, account management, budgeting assistance, and providing exceptional customer service on a daily basis.
Duties & Responsibilities
· Ensure Smooth running of day to day operation and administrative activities
· Coordinating tasks for various projects
· Handle ad-hoc task and provide support to the Sales and Projects team as assigned
· Assist General Manager and Office Team with admin tasks when and as required such as quotations, presentations and admin support.
· Maintain general tidiness and smart appearance of the office, meeting room and pantry
· Organize Stock Control to ensure office supplies are kept fully stocked, e.g. coffee, stationary, etc
· Organize Stock Control to ensure Samples in Showroom are kept fully stocked and organized.
· Keep track of samples sent by clients, track DHL for shipments and return
· Assist on developing Office policies and procedures if needed.
· Coordinate staff activates to ensure maximum efficiency
· Handling general HR functions in coordination with our outsourced HR service provider
· Handling Basic Finance functions in coordination with our Finance Head Office
· Assisting coordinating Team’s Health Medical Insurance requirements
· Assisting with the preparation of PPT Products’ Presentations
· Distribute postage / mail to the relevant recipient
· Liaise with contractors/forwarders to organize shipping and track shipments
· Liaise with landlord for office lease and possible extensions
· Manage various office contractors (electricity, internet packages etc.)
Qualifications
- Analytical Skills and Budgeting
- Strong Communication and Customer Service
- Experience in Account Management
- Attention to detail and organizational skills
- Ability to prioritize and multitask effectively
- Proficiency in Microsoft Office Suite
- Knowledge of office management procedures and basic accounting principles
- Previous experience in the hospitality industry is a plus