NEOM is an accelerator of human progress and a vision of what a new future might look like. A region in northwest Saudi Arabia on the Red Sea, NEOM is being built from the ground up to include hyperconnected, cognitive cities, ports, next-generation infrastructure and industries, enterprise zones, research centers, sports and entertainment venues and tourist destinations. As a destination, it will be a home for people who dream big and want to be part of building a new model for exceptional livability, creating thriving businesses and reinventing environmental conservation. As a workplace, it is a place for people who share our core values of care, curiosity, diversity, passion, respect, and becoming a catalyst for change. Are you ready to help NEOM find solutions to the world’s most pressing challenges? Are you prepared to create a lasting legacy that benefits generations to come? Then we want to hear from you! |
REQUIREMENTS SUMMARY - Executing day-to-day activities, administrative tasks, projects, and ad-hoc requests from Directors and Senior Managers
- Managing internal and external interfaces, such as other NEOM/ENOWA departments and government entities and other stakeholders
- Assist in developing and executing department external engagement strategy
- Manage all the administrative needs for the MD, ED, Director, Sr Managers and team as assigned and required.
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ROLE COMPETENCIES & ACTIVITIES The Executive Assistant's responsibilities will include, but not be limited to: Stakeholder Management - Managing Executives’ calendars and set up meetings.
- Support the Business Lead/Manager in administrative tasks.
- Make travel and accommodation arrangements for MD, ED’s and Directors
- Format information for internal and external communication – memos, emails, presentations, reports.
- Manage administrative interface issues between the internal departments and external groups like Joint Ventures.
- Support new joiner in arriving, training/overviews in ENOWA, Be a ‘buddy’.
- Cover support for other Business Specialists when needed
- Do online research on distinct topics given by the Executives.
- Maintain broad knowledge of the company procedures and policies
- Ensure all corporate communications are cascaded down to the department
- Managing information flow in a timely and accurate manner.
- Oversees the planning and coordination of team events and workshops.
- Provides assistance in the understanding and interpretation of NEOM policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
- Collaborate and communicate successfully with other entities outside of the sector/department. Act as a positive representation of the sector/department to the stakeholder universe
- Compile reports about particular incidents, events, or updates about important issues (projects, issues, opportunities) for the sector/department. Promptly respond to incidents and other events as necessary
- Attend team meetings and taking minutes, be accountable for the to-do list, and attend other meetings as instructed by the ED & Director.
Project and Challenge Management - Building and maintain relevant knowledge of the energy sector and the specific department Domains
- Prepare, Monitor, coordinate and communicate the strategic/tactical agenda of the department.
- Identify communication channels and target audiences to place key messages
Culture and Values - Embrace NEOM’s culture and Values https://www.neom.com/en-us/about.
- Act with honesty and integrity by following best practices, and upholding the robust standards and expectations set out in NEOM’s Code of Conduct.
- Maintain fair, ethical and professional work practices in accordance with NEOM’s Values and Code of Conduct.
- Adhere to NEOM’s Policies, procedures, and controls to ensure compliance with rules.
EXPERIENCE & QUALIFICATIONS Knowledge, Skills and Experience - 3+ years work experience of being an Executive Assistant or within a Customer Facing companyGood written and spoken English
- Professional IT skills including complete understanding of MS Office Suite – Outlook, Word, Excel
- Experience in business travel bookings, accommodations and calendar entries
- Excellent verbal and written communication skills, both written and verbally with different audiences
- Ability to step into a fast-paced environment and willing to take on new challenges
- Experience in working under little supervision once Mentorship is complete with Business Lead
- Ability to meet deadlines and deliver quality output
- Participate in Team meetings and discussions as needed
- Proactive problem-solving
- High personal energy, active approach with a can-do mentality
- Flexibility to work in the unstructured environment of a start-up
- Working in high-stress situations
- Thoroughness
- Proactiveness
- Collaboration skills
- Customer-oriented attitude
- Ability to establish and nurture beneficial business relationships
- Self-motivated with a willingness to take initiative and solve complex problems
- Capability to negotiate with and influence others
- Analytically and mathematically minded to analyze data and create necessary reports
- Ability to thrive in a fast-paced and sometimes high-pressure environment
Qualifications - Bachelor Degree in relevant field
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