The Fleet Administration role is crucial in ensuring the efficient management and operation of a company's vehicle fleet. This position involves overseeing vehicle maintenance, scheduling, and compliance with regulations to ensure that the fleet operates smoothly and cost-effectively. The ideal candidate will have a strong understanding of fleet management principles and a commitment to optimizing vehicle performance while minimizing costs. This role is essential in supporting the company's operational needs and enhancing service delivery.

Responsibilities:

1. Manage the daily operations of the fleet, ensuring all vehicles are maintained and serviced regularly.
2. Coordinate with maintenance providers to schedule repairs and routine checks for all fleet vehicles.
3. Monitor fuel consumption and implement strategies to reduce costs and improve efficiency.
4. Ensure compliance with all local and national regulations regarding vehicle operation and safety.
5. Maintain accurate records of vehicle usage, maintenance, and repairs.
6. Assist in the procurement of new vehicles and the disposal of old or damaged ones.
7. Develop and implement fleet policies and procedures to enhance operational efficiency.
8. Conduct regular inspections of vehicles to ensure they meet safety and operational standards.
9. Prepare reports on fleet performance and present findings to management.
10. Collaborate with other departments to ensure fleet needs align with overall business objectives.

Preferred Candidate:

1. Strong organizational and multitasking skills.
2. Excellent communication and interpersonal abilities.
3. Detail-oriented with a focus on accuracy and compliance.
4. Proficient in fleet management software and Microsoft Office Suite.
5. Ability to work independently and as part of a team.
6. Problem-solving mindset with a proactive approach to challenges.
7. Knowledge of vehicle maintenance and repair processes.
8. Ability to analyze data and generate reports.
9. Strong time management skills to meet deadlines.
10. Willingness to learn and adapt to new technologies.

Skills

• Proficient in fleet management software.
• Strong knowledge of vehicle maintenance and repair.
• Excellent organizational skills.
• Ability to analyze and interpret data.
• Strong communication skills, both verbal and written.
• Understanding of safety regulations and compliance.
• Proficient in Microsoft Office Suite.
• Ability to manage budgets and control costs.