We are looking for a Secretary / Document Controller with at least 2 years of experience to join our team in Riyadh. The ideal candidate will be detail-oriented, organized, and possess excellent administrative skills. This position will support the day-to-day operations of the office and ensure smooth documentation and secretarial processes.

Key Responsibilities:

• Organize, maintain, and update company documents, including contracts, reports, and correspondence.
• Ensure accurate and timely filing of all project and administrative documents in both physical and electronic formats.
• Maintain a document control system to ensure proper document tracking and version control.
• Review and ensure all documents comply with company standards and regulations.
• Assist in preparing and reviewing documents, ensuring consistency and accuracy.
• Coordinate the distribution and retrieval of documents to/from relevant departments and stakeholders.
• Maintain confidentiality of sensitive information.
• Provide general administrative support to senior management and the team.
• Prepare and manage meeting agendas, minutes, and follow-up action items.
• Handle incoming calls, emails, and other correspondence efficiently.
• Maintain office supplies and manage inventory as needed.
• Assist in preparing presentations and reports for meetings and client interactions.
• Maintain and update company databases and filing systems.

Requirements:

• Education: Bachelor’s degree in business administration, or related field.
• Experience: Minimum of 2 years of experience in document control and/or secretarial roles.

Skills

Skills:

• Strong organizational and multitasking abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with document management systems is a plus.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and ability to manage confidential information.
• Time management skills and the ability to prioritize tasks effectively.

Languages: Proficient in English and Arabic (both written and spoken).