• Completing a broad variety of Admin tasks including: managing an extremely active calendar of appointments, composing & preparing correspondence that is mostly confidential, completing expense reports, arranging complex & detailed travel plans (Business & Personal), agendas & itineraries, and compiling documents for travel related meetings.
• Planning, coordinating & ensuring that the CEO’s schedule is followed and respected. Providing a “gatekeeper” role, creating win-win situations for direct access to the CEO’s office and time.
• Communicating directly & on behalf of the CEO with Board Members and others on matters related to CEO’s initiatives.
• Prioritizing, researching and following up on incoming concerns & issues addressed to the CEO, and determining appropriate course of action, response or referral.
• Providing a bridge of smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain trust, credibility and support with senior management staff.
• Working closely and effectively with the CEO to keep him well informed of upcoming responsibilities and commitments.
• Providing leadership to build relationships that are crucial to the success of the organization and managing a variety of special projects for the CEO.
• Completing critical aspects of deliverables successfully with hands-on approach, including personal correspondence, drafting acknowledgement letters, and other tasks to facilitate the CEO’s ability to effectively lead Avalon Pharma.
• Ensuring that the CEO’s bio is kept updated and responds to requests regarding the CEO and the organization in general.
• Following up on contacts made by the CEO & supporting the cultivation of ongoing relationships.
• Communicating, organizing & following up on matters related to head office contractors & suppliers.
• Organizing and coordinating the Annual Incentive Travel for the Sales & Marketing team overseas.
• Liaising with legal regarding company licenses, agreements and government entity requirements.

Managing all related banking & admin matters for sister companies.

Skills

Skills and Knowledge

• Honesty & Integrity
• Risk Assessment
• Corporate Responsibility
• Communication
• Experience & interest in internal and external communications
• Proficient in Microsoft office (Outlook, Word, Excel and Power Point) and social media web platforms
• Arabic & English Proficiency is a must
• Strong organizational skills
• Excellent attention to details
• Very strong interpersonal skills & the ability to build relationships with stakeholders, including employees, board members and external customers
• Expert level written and verbal communication skills
• Emotional maturity
• Ability to be extremely effective independently
• Proven ability to handle confidential information and demonstrate the highest level of customer service and response
• Demonstrated ability to achieve high performance goals & meet deadlines in a fast-paced environment
• Forward looking thinker who actively seeks opportunities & proposes solutions