Job Purpose:
We are looking for an Executive Secretary to support administration and provide high-level administrative assistance to the management team.
Job Description:
1. Manage and maintain executives' schedules, appointments, and travel arrangements.
2. Develop and maintain a filing system, ensuring quick and easy access to information.
3. Prepare reports, memos, letters, and other documents as requested by executives.
4. Handle confidential information with discretion and professionalism.
5. Coordinate meetings, conferences, and events, including arranging catering and logistics.
6. Perform general office duties such as answering phones, taking messages, and maintaining office supplies.
Skills
1. Proven experience as an executive secretary or similar administrative role.
2. Excellent organizational and time-management skills.
3. Proficiency in MS Office and other relevant software.
4. Strong communication skills, both written and verbal.
5. Ability to work independently and prioritize tasks effectively.
6. Discretion and trustworthiness when handling confidential information.
7. Bachelor's degree in a relevant field is preferred.