• Schedule appointments and update events' calendars 


• Arrange staff meetings, answer telephones and take messages or transfer calls.


• Take accurate minutes of meetings. 


• Handle incoming and outgoing mails and faxes. 


• Prepare memos, invoices, or other reports.


• Edit documents as required. 


• Assist in the preparation of regularly scheduled reports. 


• Develop and maintain a filing system and databases, whether electronic or paper.


• Manage the stationery supply for the company, negotiate with vendors for supplies, and manage stockrooms. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.


• Perform a variety of administrative duties that are necessary to run an organization efficiently. 


• Create spreadsheets; manage databases; and prepare presentations, reports, and documents.


• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations for the employees.  


• Support the onboarding process for new hires, including documentation and orientation sessions


• Coordinate payroll-related activities, such as collecting timesheets or assisting with employee queries.


• Work with the HR department in arranging employee events. 


• Work with the marketing department in arranging company events. 


• Liaison with the Giza Systems Marketing division or the required marketing materials. 


• Manage the social media pages of the company and coordinate replies with the concerned departments. 


• Perform other tasks as required.


• .

Skills

• Knowledge of office management systems and procedures.


• Excellent time management skills and ability to multi-task and prioritize work.


• Strong organizational and planning skills.


• Excellent communication and interpersonal skills.


• Excellent analytical & problem-solving skills.


• Excellent command of verbal and written English.