• Procurement Tasks:
• Source and purchase goods, services, and materials on time and within budget.
• Negotiate with suppliers to secure the best terms and prices.
• Build and maintain a strong supplier database and long-term relationships.
• Monitor inventory levels and forecast procurement needs.
• Ensure timely submission of signed documents and maintain accurate records of purchases and contracts.

• Software Proficiency:
• Manage procurement processes through software, including tasks like item creation, estimate preparation, sales order and purchase order conversions, and generating delivery notes efficiently and accurately.

• Market Knowledge and Analysis:
• Leverage existing connections and build strong relationships with suppliers to secure competitive pricing and reliable sourcing.
• Stay informed about market trends, product availability, and pricing fluctuations to optimize procurement strategies and ensure the best deals for the company.
• Utilize supplier networks to identify and recommend trustworthy and high-performing vendors that align with the company’s needs.

• Communication and Follow-Up:
• Email and follow up with customers and suppliers to ensure timely responses and actions.
• Address and resolve any discrepancies in orders or deliveries promptly.
• Interdepartmental coordination and collaboration to achieve shared objectives (i.e. notifying teams of procurement completion).

• Cost Management:
• Identify cost-saving opportunities and recommend process improvements.

Skills

Skills and Requirements:

• Bachelor’s degree in business, or a related field (preferred).
• 3-year experience in procurement or a similar role.

• Key Skills:
• Strong market knowledge and ability to leverage supplier relationships.
• Fast and decisive decision-making.
• Proactive and takes initiative.
• Strong organizational and multitasking abilities.
• Excellent negotiation and communication skills.
• Willingness to learn and understand products/solutions.
• Proficiency in software tools (ZOHO is a plus).