Job Overview

A highly professional and detail-oriented Executive Assistant is sought to provide comprehensive support to the CEO. This confidential role requires an individual with exceptional organizational abilities, strong communication skills, and the capacity to manage complex schedules and tasks in a fast-paced environment. The Executive Assistant will play a key role in facilitating the CEO’s daily activities and ensuring smooth and efficient operations at the executive level.

Key Responsibilities

• Act as the primary liaison between the CEO and internal/external stakeholders.
• Manage and prioritize the CEO’s calendar, scheduling meetings, appointments, and travel arrangements while ensuring optimal time management.
• Prepare and organize documents, reports, presentations, and correspondence for the CEO’s meetings and events.
• Coordinate high-level meetings, including drafting agendas, compiling briefing materials, and ensuring follow-up on action items.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Provide proactive support on strategic projects and assist with research and data analysis as required.
• Take initiative on ad-hoc tasks and special projects, ensuring alignment with the CEO’s priorities.
• Facilitate communication across various departments and maintain positive relationships with key stakeholders.

Skills

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives, preferably in a fast-paced or high-level corporate environment.
• Exceptional organizational, time-management, and multitasking skills with keen attention to detail.
• Strong written and verbal communication skills, with the ability to interface effectively with executives, staff, and external stakeholders.
• High level of professionalism, integrity, and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Ability to work independently and anticipate the needs of the CEO.
• Flexible and adaptable, able to handle unexpected changes and urgent situations calmly.