About the Company:

Dürr Systems AG is part of the Dürr Group, one of the world's leading mechanical and plant engineering companies with outstanding expertise in the fields of automation and digitization. The Dürr Group is active on the market with the three main brands Dürr, Schenck, and HOMAG. The long-established brand Dürr has been a byword for continuous innovation since 1896, with a wide range of products in robot, process, and assembly technology for all areas of vehicle production, focusing on painting and final assembly lines. Dürr also offers painting technology for general industry. In the field of environmental technology, Dürr supplies efficient systems for exhaust air purification, for increasing the efficiency of production processes, and for sound insulation technology for a wide range of industries. Smart automatic and supervisory control systems and an efficient service offering complete the portfolio.

To support our office in Saudi-Arabia we are looking for an experienced, trustworthy and committed Office Secretary.

We offer a challenging and versatile job in an international environment with attractive compensation and flexible working hours, alongside a wide range of development opportunities and training programs. You can expect an open and well-balanced working atmosphere in a committed team.

The Office Secretary plays a crucial role in ensuring the smooth operation of the office environment within the automotive manufacturing sector. This position requires a detail-oriented individual who can manage administrative tasks efficiently while supporting the overall productivity of the team. The ideal candidate will possess strong organizational skills and the ability to communicate effectively with various stakeholders.

Responsibilities:

1. Manage and organize office operations and procedures to ensure efficiency.
2. Assist in the preparation of reports, presentations, and correspondence.
3. Schedule and coordinate meetings, appointments, and travel arrangements.
4. Maintain and update filing systems, both electronic and physical.
5. Handle incoming calls, emails, and other communications professionally.
6. Support the finance department with invoicing and expense tracking.
7. Assist in the onboarding process for new employees.
8. Ensure office supplies are stocked and manage inventory.
9. Coordinate with vendors and service providers as needed.
10. Perform other administrative tasks as assigned by management.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to work under pressure and meet deadlines.
• Basic knowledge of accounting and finance principles.
• Familiarity with office management software and tools.
• Strong interpersonal skills for effective team collaboration.
• Ability to adapt to changing priorities and tasks.
• Familiarity with office equipment and technology.