• Assist & support to the Project Management team in performing administrative functions.


• Key KPIs include:
  
  
  • Closure Sheet on time
  
  
  • On time payments
  
  
  • AX Revisions on time
  
  
  • Submit and settle Financial requests on time
  
  
  • Project closure sheet on time
  
  



•  Work closely with the project manager to handle all the project‘s logistical and administrative tasks.


• Register on MS Project all plans with achieved tasks and including delays.  


• Follow up and Support project team to resolve AX issues related to Projects' budget.


• Ensure that all project expenditures are captured and properly recorded.


• Review and process invoices/claims from suppliers and raise a flag to Head of PMs whenever necessary.


• Follow up on any financial requests from the PM department with the financial department (purchase order, visas fees, tender documents,.).


• Coordinate PM team meetings and facilitate communication between the project team members throughout the project life cycle.


• File all the necessary project documents (correspondences in/out, purchasing orders, petty cash, attendance reports...) 


• Undertake all the logistics to facilitate the transportation of the technical staff to the customer site. 


• Handle international travels procedures with other departments to finalize allowances and reservations (Flights & Accommodations). 


• Follow-up Internal Policies & Procedures such as Time Sheet (WTS), (CRM) &  ERP systems and fix any problems appear with its owners. .


• Coordinate with PMs and procurement team to ensure that supplier relationships are well maintained and avoid any delays in issuing payments.


• Provide a daily report to Head of PM of pending Issues in Projects. 

Skills

- Excellent organizational skills

- Good communication, interpersonal and negotiation skills.

- Good relationship building and excellent team player.

- Good analytical skills.

- V. Good command of English