The Executive Secretary plays a crucial role in supporting the administrative functions of an organization. This position requires a highly organized individual who can manage various tasks efficiently while maintaining a professional demeanor. The Executive Secretary will be responsible for ensuring smooth communication between departments and assisting in the overall operational efficiency of the company. Ideal candidates will have a blend of administrative skills, attention to detail, and the ability to work under pressure.
Responsibilities:
- Manage and organize the executive's schedule, including appointments and meetings.
- Prepare and edit correspondence, reports, and presentations as required.
- Maintain filing systems and ensure all documents are easily accessible and up-to-date.
- Coordinate travel arrangements and itineraries for the executive and other staff as needed.
- Act as a liaison between the executive and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Assist in the preparation of budgets and financial reports.
- Conduct research and compile data for various projects and presentations.
- Support the team in organizing company events and meetings.
- Perform other administrative tasks as assigned by management.
Preferred Candidate:
- Executive Secretary
- Age between: 27 to 35 years
- 3 years of experience as secretary to a business firm/company.
- Filipino
- Male
- Secretarial graduate or business administration graduate in a trade or business school.
- Local hiring
- The work location will be in Riyadh, Head office
- Has worked with executives \ EVPs
- Has worked on SAP
- BASIC SALARY of 5,440 SAR
Skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Excellent time management and organizational skills.
- Ability to maintain confidentiality and handle sensitive information.
- Familiarity with office management procedures.
- Strong interpersonal skills and ability to work with diverse teams.
- Basic financial management skills.
- Knowledge of project management tools is a plus.