Job Overview:

The Executive Secretary will provide high-level administrative support to executives by

managing schedules, handling correspondence, and coordinating meetings. This role requires

excellent organizational and communication skills to ensure smooth day-to-day operations

within the executive office.

Key Responsibilities:

 Manage executives’ calendars, including scheduling meetings, appointments, and travel

arrangements.

 Handle all incoming and outgoing correspondence, including emails, letters, and phone

calls, ensuring timely responses.

 Prepare reports, presentations, and other documents as needed by the executive team.

 Coordinate meetings and conferences, ensuring all logistics are arranged.

 Maintain and organize files, records, and other important documents.

 Act as a liaison between executives and other internal or external parties.

 Assist in the preparation of agendas and minutes for meetings.

 Handle confidential information with the utmost discretion.

 Provide general administrative support to ensure the smooth functioning of the office.

Skills

Qualifications:

 Education: Bachelor’s degree or diploma in Business Administration or a related field.

Experience:

 4-6 years of experience in a similar administrative or executive support role.

Skills & Attributes:

 Excellent time management and organizational skills.

 Strong verbal and written communication abilities.

 Proficiency in Microsoft Office (Word, Excel, PowerPoint).

 Ability to handle multiple tasks and prioritize work.

 High level of discretion and confidentiality.

 Strong interpersonal skills and ability to work independently.

Languages:

 Fluency in English and Arabic is required..