Job brief

We are looking for an Administrative Coordinator to join our company and act as a point of contact for our employees and vendors.

Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. To be successful in this role, you should have excellent organization skills along with the ability to prioritize tasks and meet deadlines.

Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly.

Responsibilities

Manage and route phone calls appropriately

Process and report on office expenses

Maintain physical and digital employee records

Schedule in-house and external meetings

Distribute incoming mail

Manage and order office supplies

Make travel arrangements

Organize company documents into updated filing systems

Address employees’ and clients’ queries (via email, phone or in-person)

Prepare presentations, spreadsheets and reports

Update office policies as needed

Requirements and skills

Proven work experience as an Administrative Coordinator, Administrator or similar role

Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)

Familiarity with office equipment, like printers and fax machines

Basic math skills

Solid time-management abilities with the ability to prioritize tasks

Excellent verbal and written communication skills

Diploma additional qualification in Office Administration is a plus