The Admin Officer plays a crucial role in ensuring the smooth operation of administrative functions within the Facilities & Property Management sector. This position requires a detail-oriented individual who can manage various administrative tasks while supporting the overall objectives of the organization. The Admin Officer will be responsible for maintaining efficient office procedures, managing correspondence, and providing support to various departments. The ideal candidate will possess strong organizational skills and the ability to multitask effectively in a fast-paced environment.

Responsibilities:

1. Manage daily administrative operations, including scheduling meetings and maintaining calendars.
2. Coordinate and oversee office supplies and inventory management.
3. Prepare and maintain accurate records, reports, and documentation.
4. Assist in the preparation of budgets and financial reports.
5. Provide support in the recruitment process, including scheduling interviews and onboarding new employees.
6. Ensure compliance with company policies and procedures.
7. Facilitate communication between departments to enhance workflow.
8. Organize company events and meetings, ensuring all logistics are handled efficiently.
9. Respond to inquiries and provide information to staff and clients.
10. Implement and maintain filing systems to ensure easy access to information.

Preferred Candidate:

1. Strong attention to detail and accuracy in work.
2. Excellent communication and interpersonal skills.
3. Ability to work independently and as part of a team.
4. Proficient in Microsoft Office Suite and other relevant software.
5. Strong problem-solving and organizational skills.
6. Ability to handle confidential information with discretion.
7. Adaptability to changing priorities and tasks.
8. Proactive approach to identifying and resolving issues.
9. Experience in facilities management is a plus.
10. Fluency in both English and Arabic is preferred.

Skills

• Proficient in office management software and tools.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple tasks and deadlines effectively.
• Knowledge of financial reporting and budgeting processes.
• Strong customer service orientation.
• Ability to maintain confidentiality and handle sensitive information.
• Familiarity with human resources processes.