ABOUT OUR COMPANY
Teef Najd Group is a Leading Company in Industry and Contracting Since 1977. We have been managing our companies in various sectors with a blend of expertise and capabilities. We laid the cornerstone for our group to solidify our principles in the industrial sector for a clear vision driven by quality. Since then, we have expanded into several sectors including commercial, contracting, and medical. Currently, we are continuing our expansion plans and now own a group comprising over 24 companies. Our foundation is built on human expertise and capabilities to continue our successes in enhancing the provided services, and from here we move towards global horizons to become pioneers in fields of business and commercial activities at local and global levels.
JOB SUMMARY
The Executive Assistant in the Projects Department will provide high-level administrative support to the Project Director and the broader project management team. This role requires strong organizational skills, a proactive approach, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a liaison between the Projects Department and internal and external stakeholders, handling sensitive information with the highest level of confidentiality and professionalism. Key responsibilities include managing schedules, preparing reports, facilitating communication, and assisting in project coordination to ensure smooth departmental operations.
KEY RESPONSIBILITIES
- Administrative Support: Provide day-to-day administrative support to the Project Director and project managers, including managing calendars, organizing meetings, and maintaining departmental records.
- Communication: Serve as the first point of contact for internal and external communications related to the Projects Department, managing phone calls, emails, and correspondence.
- Meeting Coordination: Organize and prepare materials for meetings, including setting agendas, taking minutes, and following up on action items.
- Project Coordination: Assist in the preparation of project timelines, reports, and documentation, and ensure adherence to deadlines.
- Documentation Management: Maintain and organize project files and documents (digital and hard copy), ensuring they are up-to-date and accessible.
- Travel Arrangements: Coordinate travel plans, including flight bookings, hotel accommodations, and itineraries for the Project Director and team members.
- Reporting: Compile and generate reports, presentations, and data summaries for project status updates, ensuring accuracy and attention to detail.
- Liaison Role: Coordinate between different departments, vendors, and external partners to ensure smooth communication and project execution.
- Confidentiality: Handle confidential and sensitive information discreetly, maintaining the utmost professionalism.
- Support to Team Members: Provide general support to the Projects Department team as needed, assisting with task management, document preparation, and project tracking.
SKILLS AND COMPETENCIES
- Excellent Organizational Skills
- Strong Communication Skills
- Attention to Detail
- Proactive and Resourceful
- Time Management
- Advanced Computer Skills
- Confidentiality
- Adaptability and Flexibility
QUALIFICATIONS
Education:
Bachelor’s degree in Business Administration, Project Management, or a related field is preferred.
Experience:
- Minimum of 3-5 years of experience in an executive assistant or administrative role, preferably in a project or construction-related industry.
- Previous experience supporting senior management is highly desirable.
TOP BENEFITS
As a team member at Teef Najd Group, you’ll enjoy:
- Career advancement and on-job training.
- Comprehensive benefits package, including health, vision and dental insurance.
- Paid time off as per law.
- Option to work remotely.
- Collaborative and supportive work environment
JOB LOCATION
Riyadh, Kingdom of Saudi Arabia
Teef Najd HQ is located in Sky Tower, King Fahd Road, Olaya District, Riyadh, Kingdom of Saudi Arabia. Map location https://maps.app.goo.gl/17B8wvZkczdLtWkY9
If we accept your application, we’ll be in touch to schedule an interview.