Mohammad Al-Habib Real Estate Investment Company is a family-owned and privately-held company that expresses legacy and noble lineage. Al-Habib company was founded in 1972 and specializes in real estate investments, developments, master plans, scouting land for urban projects, managing construction details with contractors, and designing commercial and residential communities that add value to the surrounding environment and people.

Joining Al Habib Company provides flexibility and freedom to set your own pace. Your income will directly reflect your efforts, with no limits on what your hard-working can earn. To be a successful candidate for our company, you need to be goal-oriented, persevering, self-motivated, ambitious, and people-oriented. The rewards of being one of our team members are the potential for high earnings, status in the community, autonomy, time freedom, helping people, intellectual challenge, and satisfaction from those accomplishments.

Job Brief:

We are looking for a competent Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

Secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Key Responsibilities:

• Provide administrative and clerical support to departments or individuals.
• Schedule meetings and arrange conference rooms.
• Alert manager about cancelations or new meetings.
• Manage travel and schedule.
• Handle information requests.
• Prepare correspondence and stuff mail into envelopes.
• Arrange for outgoing mail and packages to be picked up.
• Prepare statistical reports.
• Manage spreadsheets.
• Greet and receive visitors.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings.
• Helps prepare office budget.
• Maintain office procedures.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Operate office equipment, such as photocopy machine and scanner.
• Relay directives, instructions and assignment to executives.
• Receive and relay telephone messages.
• Direct the general public to the appropriate staff member.
• Maintain hard copy and electronic filing system.

Qualifications:

• Bachelor's degree in Business Administration or a related field.
• Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).

Requirements:

• Fluent in English Language.
• Proven experience as a secretary or similar administrative role, not less than 3 years.
• Great planning abilities.
• Ability to follow confidentiality guidelines.