Job Role: Office Administrative Assistant (Reports To: Office’s Deputy General Manager)
Location: Riyadh, Saudi Arabia
Experience: 3-5 years
Notice Period: As soon as possible
Duties & Responsibilities:
- Provides administrative support to office heads and staff per the direction of office’s deputy general manager.
- Managing office Heads calendar and schedules appointments based on availability.
- Arrange travel plans and compiles all documents for travel.
- Screens incoming calls/emails and correspondence responds proactively when possible.
- Coordinates meetings by arranging for facilities and issuing appropriate information to attendees.
- Assists in research and preparation of PowerPoint presentations.
- Responsible for supporting office heads’ leadership within the office.
- Works closely with office management to identify and suggest solutions on how to improve office and team morale.
- Keeps abreast of current trends and the latest news.
- Attend meetings, take notes, and prepare meetings minutes.
- Prepare and circulate office memos.
- Arranges visitors’ plans and compiles all documents for travel, accommodation, transportation, meetings … etc.
Tasks
- Collects and submits weekly timesheets.
- Participate in daily/weekly office meetings.
- Documents and distributes weekly status meeting minutes to team.
- Participates in office’s head meetings and documents and distributes meeting minutes to attendees when required.
- Keeps supervisor appraised the status of work.
- Prioritize tasks and assignments to meet scheduled deadlines.
- Research and prepare special projects as required.
- Maintains stock of office supplies and specialized forms.
- Collates general information as required.
- Assists other office staff as required.
- Performs general clerical functions (e.g. scheduling, copying, data entry, filing, etc.) for the purpose of supporting office operations.
- Performs other assigned duties that are within the area of knowledge and skills required by the job description.
Qualifications
• Prior work experience as a personal/office assistant is preferred.
- Arabic and English proficiency.
- Strong interpersonal and communication skills both written and oral.
- Ability to work on multiple tasks simultaneously.
- Team player.
- Flexible overtime.
- Professional appearance and demeanor
- Computer literate (Microsoft office: Excel, Words, and PowerPoint)
Hours
HOURS: 8:00 A.M. to 5:00 P.M. (1 hour lunch), with overtime as required.