Job Summary: Responsible for preparing requests for quotations (RFQ) based on material requisitions received from Project Site Operations; identifying suitable vendors of materials, supplies and services; obtaining quotations from suppliers and preparing quotation’s evaluations; and processing purchasing orders for approval; ensuring that materials, supplies and services are procured at the most competitive prices and quality standards; ensuring timely placement and delivery of the same to meet projects requirements; supervising and reviewing subordinates work, as well as maintaining a good continuing relationship with vendors and suppliers.

Job Responsibilities:

• Review all material requisitions for completeness and identification of services/commodities required, determine priorities.
• Process all requisitions of material & supplies in order to determine the appropriate method of procurement in line with Company’s Purchasing Procedures.
• Ensure the accurate completion of all procurement requests to include the proper documentation of materials and cost expenditures and secure approval when if when exceeding the budget.
• Assess technical specifications, BOQ & drawings to determine suitable vendors/suppliers and prepare inquiry documents regarding commercial standards, technical specifications, BOQ, and Drawings.
• Work with a consultant/client to approve suppliers, material requestion, and technical specification details.
• Prepare RFI/RFQ/RFP documentation and related documents.
• Review, screen, and evaluate the received quotations/proposals and identify technical & commercial specifications.
• Review all contracts for the supply of material, supplies and services and ensure that they are being carried out effectively and renegotiate terms where necessary.
• Issue Purchase Orders (POs) for all materials required and consumables.
• Ensure receiving supplier acceptance related to the Final Terms and conditions.
• Liaise with the project’s quantity surveyors & material control to verify and justify the excess material from tendering submittals, engineering shop drawings, and material requested and received.
• Review purchase order claims and contracts, and ensure they are compliant to company policies.
• Ensure that the purchasing process is carried out within budget, rules, and regulations.
• Communicate shop drawings, material submittals, and specifications with the suppliers.
• Monitor the performance of suppliers and vendors to ensure that the company continues to use those providing the best service.
• Maintain a good continuing relationship with vendors, suppliers, and contractors to remain current and keep abreast of market conditions, pricing, and availability as well as resolving procurement problems.
• Review market/vendor database regularly and provides guidance to subordinates for maintaining and gathering various information from available resources.
• Prepare, maintain and review purchasing files and records, price lists, the status of requisitions, contracts, orders, and ensure invoices are charged to the appropriate accounts and approve bills for payment.
• Prepare Sub Contract Agreements for sub-contractors and ensure proper alignment with the project Specifications, Schedule & BOQ.
• Ensure all materials are ordered & delivered are as per project schedule and ensure that all materials procured are in line with project Specifications.
• Differentiate Long Lead & Short Lead delivery items and prepare Procurement Log for Long Lead & Short Lead Items along with priority items required at site.
• Report to Management/ Contracts Department for legal procedure if any supplier deviates from Sub Contract Agreement.
• Coordinate with Document Controller for the Proper documents.
• Perform any other duties related to the job as assigned by the Direct Manager.

Specialized Knowledge & Skills:

• Strong analytical and statistical capabilities to understand supply and demand issues.
• Solid Experience in data tracking system for orders and shipments.
• Experience in technology and software systems to enhance processes improvement.

Qualifications, Experience:

• Bachelor’s degree in civil engineering or Arch Engineering.
• Minimum of 2 to 5 Years of experience.
• Proven experience in procurement, particularly in Construction projects.