As an Executive Secretary at our company, you will play a crucial role in supporting our executive team and ensuring the smooth operation of our office. Your responsibilities will include managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks. We are looking for a highly organized and detail-oriented individual who can multitask effectively and maintain confidentiality.

Responsibilities:

1. Manage and maintain executive schedules, including arranging appointments, meetings, and travel arrangements.
2. Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
3. Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
4. Prepare and distribute minutes of meetings and follow up on action items.
5. Perform general administrative tasks, such as filing, photocopying, and data entry.

Preferred Candidate:

1. Excellent organizational and time management skills.
2. Strong written and verbal communication skills.
3. Ability to maintain confidentiality and handle sensitive information.
4. Proficient in Microsoft Office Suite.
5. Attention to detail and accuracy.

Skills

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient in Microsoft Office Suite.
• Attention to detail and accuracy.