Key Responsibilities

1. Data Entry and Management:

• Data Input: Enter and update data related to facilities, assets, maintenance schedules, and work orders into the CAFM system.
• Data Accuracy: Ensure that all data entered into the system is accurate, complete, and up-to-date.

1. Data Quality Assurance:

• Validation: Regularly review and validate data to identify and correct errors or inconsistencies.
• Reports: Generate reports and data extracts as required, ensuring data accuracy and relevance.

1. Record Keeping:

• Documentation: Maintain accurate records of data entry activities, including changes, updates, and deletions.
• Filing: Organize and manage electronic and physical records related to facilities and asset management.

1. System Support:

• Assistance: Provide support to users of the CAFM system by addressing data-related inquiries and issues.
• Training: Assist in training new users on data entry procedures and best practices.

1. Process Improvement:

• Suggestions: Identify opportunities for improving data entry processes and workflows.
• Implementation: Assist in implementing changes to enhance efficiency and accuracy in data management.

1. Coordination:

• Collaboration: Work with other departments, such as facilities management, maintenance, and administration, to ensure data needs are met.
• Communication: Communicate with team members and supervisors regarding data entry issues or discrepancies.

1. Compliance:

• Policies: Adhere to organizational policies and procedures related to data entry, data protection, and confidentiality.
• Regulations: Ensure compliance with relevant regulations and standards regarding data management.

Skills

Attention to Detail:

• Accuracy: High level of accuracy and attention to detail in data entry and record-keeping.
• Thoroughness: Ability to spot and correct errors and inconsistencies in data.

Technical Skills:

• CAFM Systems: Familiarity with CAFM systems and data entry procedures.
• Software Proficiency: Proficiency in using data entry software, spreadsheets (e.g., Microsoft Excel), and other relevant tools.

Organizational Skills:

• Efficiency: Strong organizational skills to manage and prioritize multiple tasks and responsibilities.
• Time Management: Ability to work efficiently and meet deadlines for data entry tasks.

Communication:

• Effective Communication: Good verbal and written communication skills for interacting with team members and addressing data-related inquiries.
• Collaboration: Ability to work collaboratively with other departments and stakeholders.

Problem-Solving:

• Troubleshooting: Ability to identify and resolve data entry issues and discrepancies.
• Improvement: Proactive in suggesting and implementing improvements to data entry processes.

Educational Background:

• Education: High school diploma or equivalent; additional coursework or certification in data management or facilities management is a plus.
• Experience: Previous experience in data entry or administrative roles is advantageous.