The Office Manager will oversee day-to-day office management and provide administrative and project coordination support across the Urban Core development program. This is an integrated mixed-use development and ideally the candidate will have experience in an Office Manager type role with a client-side developer or international PMC/PMO working on similar mega/gig projects. The role will ensure efficient office operations, support project teams, and drive effective coordination between internal stakeholders, consultants, contractors, and service providers.

Key Responsibilities

Office Management

Manage daily office operations and administrative activities across the project office Coordinate facilities, workspace allocation, supplies, vendor services, and office logistics Maintain a professional, efficient, and well-organized working environment Support onboarding, visitor management, and administrative processes

Project Coordination

Coordinate meetings, workshops, and stakeholder engagements across multiple workstreams Track actions, decisions, and key deliverables, ensuring timely follow-up Support project reporting, presentations, and documentation management Maintain project calendars, stakeholder contact lists, and communication records Act as a central coordination point between project teams, consultants, and external partners

Document & Administrative Support

Ensure project documentation is accurately maintained and stored Assist in preparing reports, correspondence, meeting minutes, and executive briefing materials Support procurement, contract administration, travel arrangements, and expense management as required

Requirements

Candidate Profile

Bachelor's degree or Diploma in Business Administration, Project Management, or related field7+ years' experience in office management, project coordination, executive administration, or similar roles Experience supporting large-scale commercial office, mixed-use, real estate, development, construction, or infrastructure projects Strong organizational, stakeholder management, and multitasking skills Proficient in Microsoft Office Suite, document management systems, and project coordination tools Strong written and verbal communication skills in English

Key Attributes

Highly organized and detail-oriented Proactive and self-directed Strong interpersonal and coordination capabilities Able to manage multiple priorities within a fast-paced project environment Professional, discreet, and service-oriented approach