The Secretary role in the construction and building industry is pivotal for ensuring smooth operations within the organization. This position requires a proactive individual who can manage administrative tasks efficiently while supporting the team in various capacities. The ideal candidate will be responsible for facilitating communication, organizing schedules, and maintaining documentation, all of which contribute to the overall productivity of the company. With a minimum of one year and a maximum of three years of experience required, this role is suitable for those looking to advance their career in a dynamic environment.

Responsibilities:

1. Manage and organize schedules for meetings and appointments.
2. Prepare and distribute correspondence, reports, and documents.
3. Maintain filing systems and ensure all records are up to date.
4. Assist in the preparation of presentations and project proposals.
5. Coordinate office activities and operations to ensure efficiency.
6. Handle incoming calls and direct them to the appropriate personnel.
7. Support the team with various administrative tasks as needed.
8. Monitor inventory of office supplies and place orders when necessary.
9. Assist in the onboarding process for new employees.
10. Maintain confidentiality of sensitive information.

Preferred Candidate:

1. Excellent communication skills, both verbal and written.
2. Strong organizational and multitasking abilities.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
4. Attention to detail and accuracy in work.
5. Ability to work independently and as part of a team.
6. Familiarity with office management procedures.
7. Positive attitude and a willingness to learn.
8. Problem-solving skills and adaptability.
9. Experience in the construction industry is a plus.
10. Fluency in Arabic is an advantage.

Skills

• Proficient in office software applications.
• Strong typing and data entry skills.
• Effective time management and prioritization.
• Basic understanding of construction terminology.
• Ability to handle confidential information responsibly.
• Strong interpersonal skills for team collaboration.
• Knowledge of project management tools.
• Ability to adapt to changing work environments.