The Receptionist plays a crucial role in the Construction & Building industry, serving as the first point of contact for clients and visitors. This position requires a professional demeanor, excellent communication skills, and the ability to manage multiple tasks efficiently. The Receptionist will be responsible for maintaining a welcoming environment, ensuring that all inquiries are handled promptly and accurately. This role is vital for supporting the administrative functions of the office and enhancing the overall customer experience.

Responsibilities:

1. Greet and welcome visitors in a friendly and professional manner.
2. Manage incoming calls and direct them to the appropriate personnel.
3. Maintain the reception area, ensuring it is tidy and presentable.
4. Handle administrative tasks such as scheduling appointments and managing calendars.
5. Assist with the preparation of documents and reports as needed.
6. Respond to inquiries and provide information about the company and its services.
7. Coordinate with other departments to ensure smooth operations.
8. Handle incoming and outgoing mail and packages.
9. Maintain confidentiality of sensitive information.
10. Support the HR department with onboarding new employees.

Preferred Candidate:

1. Excellent verbal and written communication skills.
2. Strong organizational and multitasking abilities.
3. Proficient in Microsoft Office Suite and office management software.
4. Ability to work independently and as part of a team.
5. Friendly and approachable personality.
6. Attention to detail and problem-solving skills.
7. Professional appearance and demeanor.
8. Ability to handle stressful situations calmly.
9. Knowledge of basic accounting principles is a plus.
10. Fluency in both Arabic and English is preferred.

Skills

• Strong communication skills, both verbal and written.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Excellent customer service skills.
• Ability to manage multiple tasks and prioritize effectively.
• Familiarity with office equipment (printers, copiers, etc.).
• Basic knowledge of office management procedures.
• Strong interpersonal skills to interact with clients and staff.
• Ability to maintain confidentiality and handle sensitive information.