Overview
Position
Business Operations Specialist
Job Code
Reports to
Director of Operations
Direct Reports
Nil
Division/Section
Oxagon
Department
International Investments & Manufacturing
Sector
Oxagon
Job Family
Role Purpose
- OXAGON is NEOM’s economic and industrial engine, offering exceptional livability while serving as a catalyst for innovation. A new paradigm for advanced and clean industries, driven by innovation, underpinned by exceptional livability in thriving communiti es. Enabled by an automated port with a fully integrated physical and digital supply chain network, OXAGON will build thriving communities, where people and technology come together in harmony in nature.
- The Business Support Specialist will support the Directors of the International Investment and Manufacturing team by providing high -level administrative and operational assistance. This role requires a proactive, detail-oriented individual with strong organizational and communication skills. The ideal can didate will have a background in business
administration and experience in managing complex schedules, coordinating cross - functional projects, and supporting senior management in an international business environment.
Key Accountabilities & Activities
Key Responsibilities
- Provide comprehensive administrative support to the directors, including calendar management, travel arrangements, and meeting coordination.
- Assist in the preparation of reports, presentations, and other documents required for business meetings and conferences.
- Coordinate cross-functional projects and initiatives, ensuring alignment with the team's objectives and timelines.
- Act as a liaison between the directors and internal/external stakeholders, managing communications and follow-ups as needed.
- Manage and prioritize incoming communications, including emails, calls, and correspondence, ensuring timely responses.
- Maintain and organize confidential files and records, ensuring compliance with company policies and procedures.
- Support the directors in budget planning, financial reporting, and other operational tasks as required.
- Facilitate the directors' participation in international events and business trips, including visa applications, itinerary planning, and logistics coordination.
Background, Skills & Qualifications
Knowledge, Skills and Experience
- 3+ years of experience in an executive assistant or similar role, preferably in an international business environment.
- Strong organizational and multitasking skills, with the ability to manage complex schedules and prioritize tasks effectively.
- Excellent communication skills, both written and verbal, with fluency in English and Mandarin.
- Proficiency in office administration software, including Microsoft Office Suite, Salesforce, and SAP.
- Experience in project management and coordination, with a focus on cross -functional collaboration.
- Strong analytical skills with experience in data analysis and reporting.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Ability to communicate both oral and written in Chinese is preferred.
Qualifications
- Bachelor’s degree in Business Administration, Economics, or a related field.
- Certified Financial Analyst (CFA) Level 1 or relevant certification is a plus.
COMMUNICATION - MAIN STAKEHOLDERS
Internal
External
- Executive Director
- Directors
- Management and staff as needed
- Management of other sectors
- International business partners and stakeholders
- Event organizers and service providers
- External consultants and advisors