Business Operations Specialist

NEOM - السعودية - Neom
Overview

Position

Business Operations Specialist

Job Code

Reports to

Director of Operations

Direct Reports

Nil

Division/Section

Oxagon

Department

International Investments & Manufacturing

Sector

Oxagon

Job Family

Role Purpose

  • OXAGON is NEOM’s economic and industrial engine, offering exceptional livability while serving as a catalyst for innovation. A new paradigm for advanced and clean industries, driven by innovation, underpinned by exceptional livability in thriving communiti es. Enabled by an automated port with a fully integrated physical and digital supply chain network, OXAGON will build thriving communities, where people and technology come together in harmony in nature.
  • The Business Support Specialist will support the Directors of the International Investment and Manufacturing team by providing high -level administrative and operational assistance. This role requires a proactive, detail-oriented individual with strong organizational and communication skills. The ideal can didate will have a background in business

administration and experience in managing complex schedules, coordinating cross - functional projects, and supporting senior management in an international business environment.

Key Accountabilities & Activities

Key Responsibilities

  • Provide comprehensive administrative support to the directors, including calendar management, travel arrangements, and meeting coordination.
  • Assist in the preparation of reports, presentations, and other documents required for business meetings and conferences.
  • Coordinate cross-functional projects and initiatives, ensuring alignment with the team's objectives and timelines.
  • Act as a liaison between the directors and internal/external stakeholders, managing communications and follow-ups as needed.
  • Manage and prioritize incoming communications, including emails, calls, and correspondence, ensuring timely responses.
  • Maintain and organize confidential files and records, ensuring compliance with company policies and procedures.
  • Support the directors in budget planning, financial reporting, and other operational tasks as required.
  • Facilitate the directors' participation in international events and business trips, including visa applications, itinerary planning, and logistics coordination.

Background, Skills & Qualifications

Knowledge, Skills and Experience

  • 3+ years of experience in an executive assistant or similar role, preferably in an international business environment.
  • Strong organizational and multitasking skills, with the ability to manage complex schedules and prioritize tasks effectively.
  • Excellent communication skills, both written and verbal, with fluency in English and Mandarin.
  • Proficiency in office administration software, including Microsoft Office Suite, Salesforce, and SAP.
  • Experience in project management and coordination, with a focus on cross -functional collaboration.
  • Strong analytical skills with experience in data analysis and reporting.
  • Ability to work independently with minimal supervision and adapt to changing priorities.
  • Ability to communicate both oral and written in Chinese is preferred.

Qualifications

  • Bachelor’s degree in Business Administration, Economics, or a related field.
  • Certified Financial Analyst (CFA) Level 1 or relevant certification is a plus.

COMMUNICATION - MAIN STAKEHOLDERS

Internal

External

  • Executive Director
  • Directors
  • Management and staff as needed
  • Management of other sectors
  • International business partners and stakeholders
  • Event organizers and service providers
  • External consultants and advisors
تاريخ النشر: 27 ربيع الأول 1446 - ٣٠ سبتمبر ٢٠٢٤
الناشر: LinkedIn
تاريخ النشر: 27 ربيع الأول 1446 - ٣٠ سبتمبر ٢٠٢٤
الناشر: LinkedIn