Job Role: Junior Admin Assistant

Location: Riyadh, Saudi Arabia

Experience: 0-1 years

Notice Period: As Soon as possible

About Us

Since 2009, Proven SA has been building a team of experts to deliver bespoke solutions and support businesses in the Kingdom of Saudi Arabia. Our services allow you to focus on your core business while we take care of your support functions and processes. We pride ourselves on our current knowledge, industry expertise, and exemplary customer service.

Headquarters

Riyadh, with branch offices in Khobar, Dubai, and London.

Specialties

Management consulting, Employee outsourcing services, Recruitment services, Employee mobility and relocation, HR consultancy, Corporate immigration, Employment services, Payroll outsourcing, Business support services, and Business process outsourcing.

Job Description

The Junior Admin Assistant is responsible for providing administrative support to ensure the efficient operation of the office. This role involves managing office tasks, supporting team members, and assisting in the day-to-day activities to facilitate smooth office functioning.

Duties & Responsibilities

• Manage office supplies and ensure all necessary materials are readily available.

• Assist in the preparation of regularly scheduled reports and documentation.

• Handle administrative requests and queries from senior managers.

• Organize and schedule appointments, meetings, and office events.

• Perform data entry tasks, maintain filing systems, and ensure record accuracy.

• Provide general support to visitors and respond to phone calls and emails.

• Coordinate with various departments to ensure proper communication and workflow.

• Assist in preparing reports, presentations, and correspondence.

• Maintain office cleanliness and orderliness by coordinating with facilities.

• Handle travel arrangements and logistics for staff as needed.

• Undertake occasional reception duties when required.

Qualifications

• 0-1 years of experience in an administrative or support role.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Excellent verbal and written communication skills.

• Strong organizational and time-management abilities.

• Ability to multitask and prioritize daily workload.

• High attention to detail and problem-solving skills.

• Team player with a proactive and positive attitude.