OVERVIEW

Position

Planning & delivery Specialist

Job Code

-

Reports to

Planning & delivery Manager

Direct Reports

-

Division/Section

Department

Planning & delivery

Sector

Neom Strategy Office

Job Family

PMO

Role Purpose

Ensure proper delivery and reporting of milestones, budget management and forecasting for assigned projects and deliverables, risk and issue management, stakeholder management and engagement.

BACKGROUND, SKILLS & QUALIFICATIONS

Knowledge, Skills and Experience

Key competences:

• Project management
• Monthly variance analysis
• Accruals and closures
• Procurement
• Decision Support
• Project appraisals (feasibilities)
• Financial impact of key decisions
• Management reporting
• KPIs / Scorecard
• Risk and mitigations
• Reporting on major initiatives
• Reporting progress
• Raising flags & risk assessment
• Project management System implementation
• Risk management
• Governance assurance
• Document/process controls
• Stakeholder Management

Key Accountabilities:

• Knowledge and experience in the use of Power Bi
• Maintain consistent and frequent communication with stakeholders to ensure efficient projects implementation.
• Establish and manage change control processes to address project scope changes effectively.
• Identify and manage issues and risks within projects while acting as an escalation point within the delivery team.
• Implement quality control measures to maintain project deliverable quality.
• Identify and comply with requirements with respect to required documentation for different processes, system updates etc.
• Evaluate vendor performance and adherence to contractual obligations.
• Maintain, update and upload all required contract documentation via the standardized templates.
• Identify any deviations / red flags that indicate project instability, or poor performance
• Communicate project status to stakeholders & planning and delivery manager.
• Monitor compliance with contract management plans
• Understand business requirements to set functional specifications for reporting applications.
•  Monitoring the budget throughout the year.
• Support the relevant stakeholders in developing related materials to implement innovative performance and measurement metrics, such as KPIs
• Monitor and enforce compliance with internal policies, industry regulations, and legal requirements.
• Flag any contract & project deviations affecting payment process and project progress
• Update MoMs regularly to keep track of interactions, changes, and alignment with involved stakeholders
• Support in stakeholder communications and provide guidance on straight-forward contractual matters

Required Skills:

• Proven experience in project management
• Ability to work independently and as part of cross-functional teams.
• General knowledge in the Procurement & cycle and Project methodologies
• Knowledge of legal and financial requirements pertaining to contracts
• Excellent writing skills
• Attention to detail
• Strong knowledge and experience in using Power BI for reporting and data visualization.
• Strong analytical and organization skills
• Ability to liaise and coordinate with multiple stakeholders in a fast-paced environment
• Financial acumen and proficiency in budget management.

The following skills could be considered a plus:

• Knowledge of contract management on SAP Ariba

Additional skills

• Fast learner, flexible, pragmatic, and committed.
• Self-driven and pro-active attitude, ability to work independently.
• Systematic and results driven.
• Target and quality driven.
• Interested in working in an international environment.
• Critical thinker and creative problem solver.
• Continuous improvement mindset

Qualifications

• BSc in Business Administration; CAPM®, PMP or above is a plus

• COMMUNICATION - MAIN STAKEHOLDERS

Internal

External

• Contract Manager
• Planning & delivery manager
• End Users
• Buyers